Executive Assistant (M/F)

Introduction ## For our Communication & Image division, we are looking for an Executive Assistant (M/F) whose main mission will be to support the Head of the *Perpetual Arts Initiative* department in administrative management and project monitoring. *Responsibilities* ## • Manage the executive agenda (scheduling meetings, travel, appointments) • Organize and prepare meetings, seminars, and internal events • Draft and format letters, minutes, internal notes, and reports • Ensure the follow-up and filing of administrative documentation • Manage telephone calls, emails, and incoming requests • Ensure liaison between the different departments of the organization • Contribute to the drafting of communication content (newsletters, institutional presentations) • Prepare PowerPoint presentations on various artistic disciplines (cinema, music, architecture, etc.) • Participate in the administrative and logistical monitoring of artistic and cultural projects • Prepare and assemble grant applications, funding requests, and partnerships • Ensure respect for deadlines and proper coordination of stakeholders • Process expense reports and monitor management expenses • Update and maintain databases (contacts, partners, service providers) *Profile* ## • Proven experience in executive assistance, ideally in an international environment and within a Communication department • An interest in the arts is an asset • Knowledge and practice of a CRM tool • Perfect mastery of office tools *(Office Suite, Powerpoint)* • Excellent command of written and spoken French and English • Sense of discretion and confidentiality • Rigor & organization: you manage multiple tasks simultaneously without losing precision • Team spirit: you collaborate naturally and contribute to a positive collective dynamic • Good presentation, excellent interpersonal skills, and sense of service • Reactivity and adaptability in a creative and dynamic environment Conclusion ## We offer you a stimulating environment, excellent working conditions, and first-class social benefits. We thank you for submitting a complete application file (CV, cover letter, certificates, and diplomas). \#LI-Hybrid