Administrative Assistant

• 31 August 2026
• 100%
• Indefinite duration
• 1008 Prilly
• Log in to see the jobup.ch salary estimate

Founded in 1927, SICPA is a private Swiss technology company that supports good governance and the long-term prosperity of nations.

SICPA sets the pace for sovereignty, enabling governments to protect their citizens, their sovereign assets, and their economies. Renowned for securing the majority of banknotes in the world, SICPA operates on five continents. Today, our sovereignty platform offers integrated solutions protecting revenue mobilization, natural resources, health, brand protection, as well as digital sovereignty and secure public services.

For our Commercial Department, we are looking for a highly organized, proactive, and service-oriented person:

Administrative Assistant (full-time, permanent contract)

ROLE

• Manage complex international travel, coordinate itineraries, and optimize schedules based on colleagues' agendas
• Coordinate visa requests and other administrative formalities related to travel, ensuring that all necessary documents are prepared and submitted in a timely manner
• Coordinate site visits for clients and prospects, ensuring seamless logistics, including agendas, meeting rooms, accommodation, transport, and restaurant reservations
• Guarantee a smooth and professional visitor experience from arrival to departure
• Manage calendars autonomously, coordinate schedules, prioritize requests, and anticipate potential conflicts
• Organize internal and external meetings, conference calls, and workshops
• Prepare agendas, coordinate necessary documents, and support follow-up actions
• Prepare and reconcile expense and travel reports accurately and within deadlines
• Provide daily administrative support to several teams
• Manage purchase requests and invoices
• Prepare documents, presentations, and reports using Microsoft Office tools
• Maintain accurate archives and ensure efficient organization of documents

PROFILE

• Proven experience as an Administrative Assistant supporting multiple teams or stakeholders, ideally in an international environment
• Excellent organizational and time management skills, with great attention to detail and the ability to manage multiple priorities
• Proactive and service-oriented, capable of anticipating needs, taking initiative, and working autonomously
• Excellent communication and interpersonal skills, with professional conduct
• Flexible and adaptable, capable of remaining calm and efficient in a dynamic environment
• High level of confidentiality, discretion, and reliability
• Practical, solution-oriented mindset with strong initiative
• Advanced proficiency in the Microsoft Office suite (Outlook, Excel, Word, and PowerPoint)
• Experience with SAP is an advantage
• Knowledge of professional etiquette and hospitality best practices is a plus
• Proficiency in French and English; any additional language is an asset
• Positive attitude and strong team spirit

JOIN US!

• Our success is based on our highly qualified and talented employees
• Respectful entrepreneurship and a long-term vision are the keys to our success
• Our employees contribute to a safer world
• Diversity at all levels of our organization is a strength