Administrative Assistant at 50%

We are looking for a public institution, an administrative assistant Administrative assistant at 50% We are looking for a public institution, an assistant for a temporary mission of 1 year at 50%., Administrative assistant at 50% We are looking for a public institution, an assistant for a temporary mission of 1 year at 50%. Main responsibilities Management and monitoring of support requests Reception, processing, and verification of requests submitted via a dedicated platform. Control of compliance and completeness of files. Analysis of supporting documents and monitoring the progress of requests. Coordination with stakeholders to ensure compliance with procedures and deadlines. Administrative support and secretarial work Management of incoming and outgoing mail as well as telephone communications. Drafting and sending requests for information or additional documents to beneficiaries and partners. Filing, archiving, and updating documents on digital tools and in electronic files. Ensuring rigorous administrative follow-up and contributing to the smooth flow of information. Financial management and administrative control Entry, control, and monitoring of payments in management tools. Maintenance and updating of financial and administrative dashboards. Preparation and monitoring of elements related to indemnities and reimbursements. Participation in a posteriori controls of contributions paid. First-level analysis of financial documents transmitted by beneficiaries (financial statements, accounts, supporting documents), in order to verify their consistency and compliance with current requirements. Reporting of discrepancies or anomalies and preparation of files for validation. Profile sought Holder of a CFC as a commercial employee Benefiting from at least 5 years of professional experience in a similar function of secretarial, administrative assistance, or administrative management. Excellent mastery of standard office tools Strong organizational skills, with great rigor in the processing and monitoring of files. Ability to manage multiple tasks in parallel while respecting deadlines and procedures. Autonomous, proactive person capable of taking initiatives within their scope of responsibilities. Excellent interpersonal skills, sense of service and ease in contact with various interlocutors. Discretion, reliability and sense of confidentiality indispensable. We look forward to receiving your file (CV, work certificates and diplomas) jpid9e8f645jm jpit0730jm jpiy26jm