File Manager

File Manager Your missions Placed under the direct authority of the Municipal Secretary, you will ensure the autonomous management of a portfolio of administrative files concerning the population, authorizations, communal infrastructures, and the environment. You will process requests from citizens from their receipt until the decision or their transmission to the competent service, in compliance with applicable federal, cantonal, and communal legal bases. You will also participate in public reception and contribute to the organization of communal events. Event authorizations (POCAMA) Receive authorization requests for events submitted via the POCAMA cantonal portal and check their completeness. Return incomplete files to organizers and circulate requests to the relevant cantonal and communal services. Process, prepare, and issue communal authorization decisions, taking into account cantonal advisories. Manage related temporary permits (alcohol sales, advertising processes) as well as fees. Ensure deadline monitoring and information to organizers. Naturalizations Receive and process ordinary naturalization requests (residency, reputation, and integration conditions within the meaning of the LDCV). Compile and follow files, ensure correspondence with candidates and with cantonal authorities (SPOP). Organize and conduct the elementary knowledge test and the applicant's hearing, prepare the communal investigation report, and keep the minutes. Prepare advisories for the Municipality or the competent commission. Ensure procedure follow-up until cantonal and federal granting and manage deadlines. Rental of rooms, sports fields, and equipment Manage reservations and maintain the occupancy calendar for communal rooms, sports fields, and equipment. Establish rental contracts and apply the regulations as well as the current rates. Perform entry and exit inspections, manage security deposits, and ensure invoicing. Coordinate availability and maintenance with the concierge and the technical service. Provide first-level follow-up of any disputes (damage, cancellations). Building permits – receipt and transmission Receive building permit request files and formally check their completeness. Register files, open the public inquiry, and administratively manage deadlines. Receive, file, and transmit oppositions and observations. Ensure the administrative interface with the CAMAC for special cantonal authorizations. Transmit files to the technical service and the Municipality for processing and decision, the technical investigation falling under the technical service. Sustainable energy subsidization Manage the communal subsidy system (solar installations, heat pumps, energy renovation, soft mobility). Receive and process requests, verify granting conditions and supporting documents. Calculate amounts, prepare granting decisions, and follow payments. Ensure coordination with cantonal and federal programs (Programme Bâtiments, SuisseEnergie). Maintain statistics and ensure periodic reporting to the Municipality. Tree felling requests Receive and process felling requests according to the LPrPNP, its implementing regulation, and the applicable communal regulation. Check files, proceed with publication on the public pillar or public inquiry as the case may be, and manage oppositions. Prepare advisories and decisions, set replanting or compensation conditions. Ensure follow-up of the execution and implementation of the conditions. Communal events and cross-functional tasks Participate in the logistical and administrative organization of communal events and ensure occasional presence as needed. Provide internal substitutions according to the replacement plan. Apply the directives of the Municipality and contribute to the improvement of processes in its field. Your profile Education and experience CFC in commerce or an equivalent title. Proven experience in public or communal administration. Strong asset: federal diploma (specialist in public administration or in human resources) or continuing education in communal administration. Asset: knowledge of Vaud procedures regarding naturalizations, event authorizations, and building permits. Specific knowledge Knowledge of Vaud administrative law and the legal bases of the relevant fields (LDCV, LATC, LPrPNP, LPrD). Mastery of professional tools: POCAMA, CAMAC, electronic document management (GED), and office suite. Notions in project management and the conduct of administrative procedures. Languages French: working language, excellent written and oral expression. English and/or German: a real asset given the international population of the Terre Sainte region. Personal skills Rigor, sense of organization, and autonomy in managing files. Versatility and ability to manage files of very different natures in parallel. Interpersonal skills and sense of public service. Discretion and integrity in handling sensitive data. Resistance to stress and management of priorities during peak activity periods. Special conditions Subject to professional secrecy and strict respect for the law on the protection of personal data, particularly regarding naturalization and subsidization. Sworn in according to communal customs. Occasional availability in the evening and on weekends (manifestat