Secretary to the Head of Department and Head of Service - 80% or 100%

Company Description ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a leading institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The objectives of the diagnostic department of the Hôpitaux universitaires de Genève (HUG) (comprising 9 medical services) are to provide high-quality medical diagnostics, therapeutic products, therapeutic acts, and specialized clinical consultations, in the shortest possible time and at an acceptable cost, to guide patient care and contribute to therapeutic decisions and actions. It develops a clear vision: to unite and be a center of excellence in medico-technical disciplines for the benefit of patient care. The nuclear medicine and molecular imaging service has the primary mission of providing clinical diagnostic services using molecular imaging technologies, particularly those using radioactive sources administrable to patients. In addition to the services provided by other HUG departments, it uses radioisotopes for therapeutic purposes and for certain laboratory tests. It offers scintigraphy examinations, single-photon emission computed tomography (SPECT), or positron emission tomography (PET or "PET scan"). The service also develops new tracers and biomarkers applicable to molecular imaging and provides, through specific devices (X-rays, ultrasound), services for the diagnosis of osteoporosis and the evaluation of body composition. Job Description ## Reporting to the Head of the diagnostic department, who is also the Head Physician of the nuclear medicine and molecular imaging service, you will assist her in both the management and administrative organization of the department and the service, in the clinical, academic, and research fields, by ensuring the interface between the different professional sectors. In support of the organization of the Head Physician of the department and service, you will notably organize appointments, meetings, and seminars by managing her agenda. You will prepare files, write meeting minutes, and coordinate the follow-up of decisions made, while promoting associated communication. While responding to various requests, you will successfully and autonomously carry out administrative activities related to your function, such as managing the schedules (VRH) of senior physicians and the secretary team, the administrative management of private or faculty funds, the organization of congresses and colloquia for the medical staff, or the monitoring of the budget allocated to the service and research. You will demonstrate proactivity in performing logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement, or training. Within the team, you will develop a close connection with your fellow secretaries and ensure continuity of service during absences. And more generally, your sense of service makes you an agile and diplomatic person. Qualifications ## You hold a diploma from the Ecole supérieure de commerce et formation administrative supérieure, such as a federal certificate of competence as an executive assistant. You have 3 years of successful experience in a similar position within the medical or public health field. You have perfect mastery of French, both oral and written, and a proven writing ability. Medical terminology is easily understandable to you. Mastery of a foreign language is a real asset. You have very good knowledge of IT tools (standard/advanced ECDL level in Word, Excel, Powerpoint, Outlook and/or Web) as well as the software in use at HUG (DPA, DPI, OPALE, GRECO, Winscribe, and Requête Labo). You also possess the tools allowing you to deal with unforeseen events and thus easily manage stressful situations proactively. Finally, you demonstrate a keen sense of discretion and confidentiality. Additional Information ## • Start date: 01.10.2026 or to be agreed • Number of positions: 1 • Activity rate: 80% or 100% • Function class: 13 • Contract: CDI • Application deadline: 10.08.2026 • Inquiry: Prof. V. Garibotto, Head of the diagnostic department (from 01.10.2026) and Head Physician of the nuclear medicine and molecular imaging service, tel. 022 372 72 52. Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the 2 most recent work certificates. This advertisement is addressed to women and men alike. Wishing to commit to the fight against unemployment, HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.