Executive Assistant to Chief International Officer

V-ZUG International Department ### V-ZUG stands for Swiss quality and precision. Internationally, we consciously move as a sophisticated niche player: The International Markets connect our headquarters in Zug with partners, markets, and Managing Directors worldwide. Together, we develop our presence further step by step - with a clear focus on selected markets. Our team is small, our sphere of influence is large. We think strategically, act pragmatically, and move daily in an environment that is just as international as it is dynamic. Short decision-making paths, a CIO with a will to shape, and a team that stands up for one another - that is our working reality. What this position offers you ### • You are the central support for the CIO and actively help shape her daily work: You manage the calendar proactively, coordinate documents for ExCo signatures, and ensure that everything runs smoothly in the background • You plan and organize meetings of the International Markets from A to Z: from the invitation and the agenda to the minutes - you have the overview and the drive so that meetings really achieve something • You organize business trips for the CIO and the team as well as HQ visits from partners and Managing Directors - tailor-made, well thought out, and planned down to the last detail, including program, locations, and coordination with the markets • You take over the expense management of the CIO and her direct reports, check expense reports for compliance, and ensure a clean SAP procurement process • You are responsible for office management: from office supplies and meeting supplies to correspondence and the handling of marketing material and giveaways for customers and markets • You plan and accompany onboarding and offboarding processes for employees - from IT setup to a structured introduction to the organization - and thus ensure a professional first and last impression • You maintain and further develop the intranet and SharePoint area of the International Markets and act as an IT power user: You support the CIO and the international team with procurements and are the first point of contact for technical questions and problems • You actively participate in special projects: You support PowerPoint presentations, bundle and consolidate information from different sources, and take on a leading role in projects if required - with real creative freedom What you bring to the position ### • You have completed commercial training or an equivalent basic education - for example, also in a hospitality environment (e.g., hotel management school). A continuing education qualification as an Executive Assistant or Management Assistant is a plus, but not a must • You are fit in the entire Microsoft cosmos: You use SharePoint, Copilot, Outlook, Word, Excel, and PowerPoint proficiently and efficiently - you know how to truly use these tools, not just operate them • You communicate fluently in German and English - both written and spoken. Other languages are welcome and a real plus in an international environment • You are service-oriented through and through: You find pragmatic solutions, remain calm even in turbulent situations, and present yourself professionally both internally and externally - as the business card of the CIO and the International Markets • You think and plan ahead, act on your own initiative, and are ready to acquire technical and professional know-how independently - standing still is not your thing • You are structured, systematic, and reliable - people know that things you take over are done. And with the necessary care • You enjoy working with people, are uncomplicated in your dealings, and can represent the company professionally to external guests, partners, and markets - with the right mixture of commitment and warmth