HR & Executive Assistant (80%-100%)

To support our management and our HR administration, we are looking for an experienced, independent, and responsible personality with sound HR experience, a high affinity for numbers, and strong organizational talent. Start date by agreement

In this versatile role, you will take on central tasks within HR administration and simultaneously support the management with administrative, contractual, legal, and official matters.

Your Tasks

HR Administration

• Support with all administrative HR topics along the employee lifecycle
• Creation of employment contracts, contract amendments, confirmations, work permits, and other HR documents
• Maintenance and management of personnel master data as well as our time recording
• Support with joiners and leavers as well as other personnel changes
• Correspondence with social insurance providers, authorities, and other external bodies
• Support and substitution for the monthly payroll
• Administrative applicant management
• Support particularly for our French-speaking employees
• Support with foreign-language HR correspondence
• Participation in the ongoing further development and optimization of our HR processes
• Management of birthday and anniversary gifts and key management

Management Support

• Administrative and organizational support for the management
• Review, processing, and administration of contracts and agreements
• Management and monitoring of the contract system as well as relevant deadlines and obligations
• Coordination and management of legal and official matters
• Correspondence with authorities, legal representatives, and other external bodies
• Support with corporate law and other administrative topics
• Organization and coordination of business trips
• Expense and credit card administration
• General administrative support for the management

Your Profile

• Completed commercial basic training or comparable training
• Further training in the HR field, for example as an HR Assistant, HR Administrator, or a comparable qualification
• Several years of practical professional experience in HR administration and ideally also in payroll processing
• Experience as an Executive Assistant, Management Assistant, or in a comparable function is an advantage
• Good knowledge of Swiss labor law as well as social insurance
• Strong analytical skills, high affinity for numbers, and a good understanding of connections
• Very precise, structured, and careful way of working with high attention to detail and a strong claim to quality
• Ability to grasp, coordinate, and consistently follow up on complex administrative and legal issues in a structured manner
• High sense of responsibility and absolute discretion when handling confidential information
• Confident and professional appearance towards employees, authorities, business partners, and external consultants
• Good German skills, very good French skills, as well as good English skills
• Proficient use of common MS Office applications

What to Expect

A versatile and responsible role with two central focuses: You will take on important tasks within our HR administration and simultaneously work directly with the management.

The position offers a broad insight into a wide variety of company areas and a high degree of personal responsibility. We are looking for a personality who does not just administer, but thinks ahead, recognizes connections, works precisely, sets priorities, and drives topics forward independently.

Helvetic Motion AG only accepts direct applications and applications from personnel service providers with whom terms have been agreed upon in writing. Should we nevertheless receive applications from recruitment agencies, these will be treated as direct applications.

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