Secretary to the Head of Department and Service - 80% or 100%

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The objectives of the diagnostic department of the Hôpitaux universitaires de Genève (HUG) (grouping 9 medical services) are to provide diagnostics, therapeutic products, therapeutic acts, and specialized clinical consultations of high medical quality, in the shortest possible time and at an acceptable cost, to guide patient care and contribute to therapeutic decisions and actions. It develops a clear vision: to federate and be a center of excellence in medico-technical disciplines for the benefit of patient care. The nuclear medicine and molecular imaging service has the main mission of providing clinical diagnostic services using molecular imaging technologies, particularly those using radioactive sources administrable to patients. In addition to the services provided by the other departments of the HUG, it uses radio-isotopes for therapeutic purposes and for certain laboratory tests. It offers scintigraphy examinations, single-photon emission computed tomography (SPECT) or positron emission tomography (PET or "PET scan"). The service also develops new tracers and biomarkers applicable to molecular imaging and provides, through specific devices (X-rays, ultrasound), services for the diagnosis of osteoporosis and the evaluation of body composition. Secretary to the Head of Department and Service - 80% or 100% Reporting to the head of the diagnostic department, who is also the head physician of the nuclear medicine and molecular imaging service, you will assist her both in the management and administrative organization of the department and the service, in the clinical, academic, and research fields, by ensuring the interface between the different professional sectors. In support of the organization of the head physician of the department and service, you will notably organize appointments, meetings, and seminars by managing her agenda. You will prepare files, write meeting minutes, and coordinate the follow-up of decisions made, while promoting the associated communication. While responding to various requests, you will successfully and autonomously carry out the administrative activities related to your function such as the management of schedules (VRH) of senior physicians and the secretary team, the administrative management of private or faculty funds, the organization of congresses and colloquia of the medical corps, or the follow-up of the budget allocated to the service and research. You demonstrate proactivity in performing the logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement, or training. Within the team, you develop a close bond with your fellow secretaries, and you ensure continuity of service during absences. And more generally, your sense of service makes you an agile and diplomatic person. Qualifications You hold a diploma from the Ecole supérieure de commerce and higher administrative training such as a federal certificate of assistant de direction. You have successful experience of 3 years in a similar position in the medical or public health environment. You have perfect mastery of French both orally and in writing and a proven writing ability. Medical terminology is easily understandable to you. Mastery of a foreign language is a real asset. You have very good knowledge of IT tools (ECDL standard/advanced level in Word, Excel, Powerpoint, Outlook and/or Web) as well as the software in use at the HUG (DPA, DPI, OPALE, GRECO, Winscribe and Requête Labo). You also have the tools allowing you to deal with unforeseen events and thus easily manage stress situations proactively. Finally, you demonstrate a keen sense of discretion and confidentiality. Additional Information Start date: or to be agreed Number of positions: 1 Activity rate: 80% or 100% Function class: 13 Contract: CDI Application deadline: Request for information: Prof. V.Garibotto, head of the diagnostic department (from ) and head physician of the nuclear medicine and molecular imaging service, tel. . Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the post and the last 2 work certificates. This advertisement is addressed indiscriminately to women and men. Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpidae8bfb7jm jpit0731jm jpiy26jm