Secretary to the Head of Department and Service - 80% or 100%

Offer criteria • Professions : • Administrative and Medical Secretary in the Hospital Sector (M/F) • Min experience : • 3 to 5 years • Diplomas : • Maturity / Vocational Maturity • \+ 1 diploma • Skills : • French • Locations : • Geneva • Conditions : • Permanent • Salary not specified • Full Time Offer criteria • Professions : • Administrative and Medical Secretary in the Hospital Sector (M/F) • Min experience : • 3 to 5 years • Diplomas : • Maturity / Vocational Maturity • \+ 1 diploma • Skills : • French • Locations : • Geneva • Conditions : • Permanent • Salary not specified • Full Time The company : HUG ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The objectives of the diagnostic department of the Hôpitaux universitaires de Genève (HUG) (grouping 9 medical services) are to provide diagnostics, therapeutic products, therapeutic acts, and specialized clinical consultations, of high medical quality, in the shortest possible time and at an acceptable cost, to guide patient care and contribute to therapeutic decisions and actions. It develops a clear vision: to federate and be a center of excellence in medico-technical disciplines for the benefit of patient care. The nuclear medicine and molecular imaging service has the main mission of providing clinical diagnostic services using molecular imaging technologies, particularly those using radioactive sources administrable to patients. In addition to the services provided by other HUG departments, it uses radio-isotopes for therapeutic purposes and for certain laboratory tests. It offers scintigraphy, single-photon emission computed tomography (SPECT) or positron emission tomography (PET or "PET scan") examinations. The service also develops new tracers and biomarkers applicable to molecular imaging and provides, through specific devices (X-rays, ultrasound), services for the diagnosis of osteoporosis and the assessment of body composition. More info on HUG Job description ## Reporting to the head of the diagnostic department, who is also the head physician of the nuclear medicine and molecular imaging service, you assist her both in the management and administrative organization of the department and the service, in the clinical, academic, and research fields, by ensuring the interface between the different professional sectors. In support of the organization of the head physician of the department and service, you notably organize appointments, meetings, and seminars by managing her agenda. You prepare files, write minutes of meetings, and coordinate the follow-up of decisions made, by promoting the associated communication. While responding to various requests, you successfully and autonomously carry out administrative activities related to your function such as managing the schedules (VRH) of senior physicians and the secretary team, the administrative management of private or faculty funds, the organization of congresses and colloquia for the medical corps, or even the monitoring of the budget allocated to the service and research. You demonstrate proactivity in performing logistical tasks arising from the life of a secretariat such as orders, requests for engagement, reimbursement, or training. Within the team, you develop a close link with your fellow secretaries, and you ensure continuity of service during absences. And more generally, your sense of service makes you an agile and diplomatic person. Profile description ## You hold a diploma from the Ecole supérieure de commerce et formation administrative supérieure of the type federal certificate of management assistant. You have successful experience of 3 years in a similar position in the medical or public health field. You have perfect mastery of French both orally and in writing and a proven writing ability. Medical terminology is easily understandable to you. Mastery of a foreign language is a real asset. You have very good knowledge of IT tools (standard/advanced ECDL level on Word, Excel, Powerpoint Outlook and/or Web) as well as the software in use at HUG (DPA, DPI, OPALE, GRECO, Winscribe and Requête Labo). You also possess the tools allowing you to deal with unforeseen events and thus easily manage stressful situations proactively. Finally, you demonstrate a keen sense of discretion and confidentiality.