Event Manager

Tasks:

• Event planning and coordination
• Leading the planning and operational implementation of association events until completion.
• Creation of schedules, task lists, production processes, and deployment plans for events.
• Coordination of event venues, equipment, registration systems, staff, volunteers, suppliers, and overall event logistics.
• Ensuring timely, budget-compliant, and association-standard-compliant implementation of events.
• Creation of event briefings, checklists, room plans, process plans, and follow-up reports.
• Coordination with the Volunteer Manager to care for volunteers on the day of the event.

Competition and sports event management

• Support in organizing official cheerleading competitions and championships.
• Coordination with technical committees, judges, evaluation teams, coaches, and clubs.
• Ensuring that the event complies with the applicable competition rules, safety standards, and association guidelines.
• Management of the event process, including schedule, check-in, warm-up areas, performance sequence, and award ceremony.
• Support for clear communication with participating clubs before, during, and after the events.
• In cooperation with the association's finance department, create and manage event budgets. •

Event costs, supplier invoices, participant fees, and event-related revenue are recorded.

• Support financial reports and follow-up analyses.
• Negotiate with event venues, suppliers, and service providers to achieve an optimal price-performance ratio.
• Negotiate with suppliers and service providers to achieve an optimal price-performance ratio.
• Maintain records, contracts, approvals, insurance documents, and operating files.
• Build positive relationships with member clubs and external partners. • Ensure that all

Event staff and volunteers know their roles, responsibilities, and schedules.

• Promote a professional and inviting event atmosphere for athletes, families, coaches, judges, and all participants.
• Coordinate event information with the association's communication team or the responsible contact person.
• Prepare practical event information for clubs, participants, spectators, and partners.
• Support event advertising, ticket sales, registration, signage, and communication
• Support event advertising, ticket sales, registration, signage, and communication on site.
• Ensure that event materials are correct, up-to-date, and in line with the association's branding.
• Support sponsor presence and partner activation at events.
• Ensure that events meet the requirements for health, safety, protection, and risk management.
• Coordinate emergency plans, medical care, safety precautions at the event location, and reporting of
• Incidents with the responsible authority.
• Support the implementation of measures to protect and promote the well-being of athletes at all events.
• Early risk detection and development of suitable risk reduction plans.
• Ensure an inclusive, respectful, and safe event environment for all participants
• Conduct follow-up discussions with key stakeholders.
• Create reports that summarize participant numbers, finances, successes, challenges, and recommendations.
• Continuously improve event systems, templates, supplier lists, and workflows.

Templates, supplier lists, and workflows are continuously improved.

• Contribute to the long-term development of professional event standards within the association.

Requirements:

• Good English skills
• Applicants must have a work permit for Switzerland.
• Experience in event planning, sports event management, project coordination, or operations.
• Pronounced organizational ability and the ability to meet multiple deadlines at the same time.

einzuhalten.

• Excellent communication and stakeholder management skills.
• Ability to work independently while coordinating with committees, volunteers, and board members.
• Budget awareness and basic knowledge of financial management.

•

• Calmness and solution-oriented approach even under pressure, especially during live events.
• High attention to detail.
• Secure handling of common digital tools such as email, spreadsheet, network sharing, and registration platforms.
• Willingness to work on some evenings, weekends, and event days.

Preferred qualifications:

• Experience in cheerleading, gymnastics, dance, association work, or youth sports.
• Knowledge of Swiss sports structures, club systems, and multilingual event environments.
• Experience in caring for volunteers and service providers.
• Familiarity with standards for child protection and athlete well-being in the event area.
• French and/or Italian language skills; additional Swiss national languages are an advantage.

Personal qualities:

• Enthusiastic about sports and its benefits for young people and communities.
• Professional, reliable, and proactive.

Professionell, zuverlässig und proaktiv.

• Very well organized and detail-oriented
• Cooperative and respectful in dealing with volunteers, clubs, athletes, and officials. • Can remain calm in hectic situations and make decisions.

bleiben and Entscheidungen treffen.

• Committed to athlete-centeredness