Administrative Assistant & Contract Support for Legal, Regulatory & Compliance (60-80%) Job Details | Swissgrid

  Electricity moves our lives. And we move electricity. Every day, we commit ourselves to grid-side security of supply in Switzerland. On behalf of Switzerland and in cooperation with international partners, our employees ensure a high-performance and reliable electricity grid. We are looking for reinforcement at the earliest possible date for our headquarters in Aarau as  Administrative Assistant & Contract Support for Legal, Regulatory & Compliance (60-80%) - 1601    Provide electricity in Switzerland In this varied role, you are responsible for the administrative support of the Legal, Regulatory & Compliance department as well as supporting the contract management area. In doing so, you will perform the following tasks, including: • Administrative support in conducting legal proceedings before courts or authorities (regulatory proceedings, grid construction proceedings) such as preparing requests for extensions of deadlines, processing simple decrees • Responsibility for the operational contract management of the Business Unit CEO (contract filing, deadline monitoring, maintenance of contract data and metadata, if necessary support with contract conclusions and contract amendments, creation of evaluations and reports). • Collaboration in the further development and operation of the digital contract management landscape of Swissgrid. • Depending on the level of interest and development of digitalization projects, the assumption of additional responsibility in the areas of digitalization and process optimization may be considered in the future. • Support in the optimization of administrative and legal processes • Support for the Application Owner regarding inquiries related to the contract management system • General administrative activities (layouting of presentations and documents, drafting texts and emails, appointment coordination with authorities etc.) • Creation of training materials • Organization of events, workshops for the department This is how you make a difference For the position as Administrative Assistant & Contract Support for Legal, Regulatory & Compliance, we are looking for a proactive and independent personality who enjoys cross-functional teamwork and possesses good organizational skills. In addition, you bring the following:  • Commercial or comparable training, ideally with experience in a legal environment, contract management or project management • At least 2 years of experience in a comparable position • Very good M 365, Office skills (Outlook, Word, Excel, Power Point, Sharepoint) and good knowledge of Adobe Acrobat (PDF). • Affinity and interest in processes and tools. Experience with document management, contract management or collaboration tools is an advantage • Work experience in the field of critical infrastructure operators and/or in the energy industry is a plus • Efficient and exact way of working, high reliability and a proactive attitude • German as a native language and good French skills in speaking and writing, as well as basic knowledge of English and knowledge of Italian are a plus This is how we inspire you We offer you a versatile and exciting area of responsibility in a company that is unique for Switzerland. In addition, you will benefit from the following benefits with us: • Flexible working hours • 25 working days of vacation as well as company holidays between Christmas and New Year • Most modern working environment in the immediate vicinity of Aarau station • Progressive social benefits and an attractive pension fund • Opportunities for professional development • Competitive salary and recognition of good performance Let us introduce ourselves The Legal, Regulatory & Compliance department is the competence center for all legal, regulatory and compliance issues of Swissgrid. It provides legal advisory services for the entire company. The Legal, Regulatory & Compliance department is also an important point of contact for the supervisory authority (ElCom) and other authorities.   #### Your contact person ## Charlotte De Keersmaecker Talent Acquisition If interested, Charlotte De Keersmaecker looks forward to receiving your complete application documents. Please apply online via our career portal. Applications by email cannot be considered. Swissgrid AG Bleichemattstrasse 31 Postfach 5001 Aarau Schweiz www.swissgrid.ch Telephone +41 58 580 21 11