Office Assistant 60% (m/w/d)

For one of our clients, we are looking for support for approx. 6 months (with the option of extension).

Working hours: Part-time (3 days per week: Wednesday to Friday)

Task:

• Office & material management: Independent purchasing, inventory management, and reordering of office supplies
• Facility & Services: Coordination and supervision of all internal office services as well as facility management
• Reception & hospitality: Warm welcome and professional care of visitors and guests
• Finance & IT support: Administrative support for the finance team, creation and tracking of purchase orders (POs) as well as interface for IT topics
• Mail & shipping processing: Reliable control of all incoming and outgoing mail including parcel shipping
• Procurement & supplier management: Identification of office requirements, requesting quotations as well as selection and processing of suitable services and products
• Event & visit organization: Planning of events and meetings (incl. catering, refreshments as well as hotel and restaurant recommendations)
• Employee service: Professional and prompt processing of internal inquiries and concerns

Qualifications

• Commercial basic training (EFZ) (e.g., Kaufmann/Kauffrau EFZ) or a comparable qualification
• At least 2-3 years of professional experience in a comparable role (e.g., Office Management, Assistant, Administration or Reception)
• Experienced use of common MS Office applications (Word, Excel, Outlook, Teams); experience with ERP or accounting systems (e.g., SAP, Abacus) is an advantage
• German: Fluent, English: Good

Interested? Then I look forward to receiving your documents!

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