Receptionist & Administrative Assistant

• 13 August 2026 • 100% • Indefinite duration • German (Fluent), English (Intermediate), French (Fluent), Italian (Fluent) • Route de Moncor 12, 1701 Fribourg • Log in to see the jobup.ch salary estimate Schedule: 08:00 - 12:00 - 13:00 - 17:00 Your role: A true pillar of the reception and the smooth running of the office, you ensure a professional, warm and efficient presence, while providing versatile administrative support to the entire organization. Responsibilities: Reception & communication • Manage incoming telephone calls and emails with professionalism. • Welcome visitors with courtesy and direct them to the correct interlocutors. Administrative & logistics management • Reception, sorting, distribution and sending of mail, parcels, etc. • Monitoring of office supplies, parking cards, etc. • Coordination of premises maintenance and external service providers. • Organization of meetings, room reservations and coordination of travel. Operational & event support • Support to the management team for the management of confidential correspondence and event coordination. • Organization of internal activities (conferences, team building, etc.). • Drafting of clear and concise meeting minutes. HR & legal support • Participation in the integration of new employees at the headquarters. • Preparation of simple administrative and legal documents. • Ensuring compliance with internal procedures and regulatory standards. Key skills • Interpersonal: Sense of welcome, active listening, diplomacy, discretion. • Organizational: Rigor, punctuality, management of priorities and unforeseen events. • Linguistic: Mastery of French, German and English (oral and written). Italian is an asset. • Technical: Good mastery of office tools (Word, Excel, Outlook). Performance indicators • Quality of reception: Satisfaction of visitors and interlocutors. • Administrative efficiency: Compliance with deadlines and reliability of deliverables. • Versatility: Ability to manage several missions simultaneously with calmness and method.