P&C / AS Assistant (F/M/D), 90-100%

• 17 October 2026
• 90 - 100%
• Indefinite duration
• Zürich

Join Helvetas as a P&C / AS Assistant in Zurich!

Tasks ##

• Ensure HR administration and the coordination of employee processes.
• Support advisory services with digital and communication tools.
• Supervise apprentices and participate in their practical training.

Skills ##

• Vocational training in administration or human resources required.
• Excellent planning and organization skills.
• Proficiency in Microsoft 365 and learning platforms.

P&C / AS Assistant (F/M/D), 90-100%

Helvetas is an organization specialized in development cooperation and humanitarian response, anchored in Switzerland. Our vision is a just world in which all people determine the course of their lives with dignity and security, using environmental resources sustainably.

For our People & Culture (P&C) and Advisory Services (AS) teams based in Zurich, we are looking for a P&C / AS assistant to join our organization from 1 January 2026 or as agreed.

YOUR MAIN TASKS

If you like bringing structure to varied work, supporting people and teams, and advancing important processes, this role offers you the opportunity to contribute to two dynamic departments in an international non-profit organization.

As a P&C / AS assistant, you:

• Ensure high-quality HR administration and coordination throughout the employee lifecycle at headquarters, and play an important role as a vocational trainer in our apprenticeship program
• Support Advisory Services in (inter) departmental processes, information management, digital tools, and communication.

You will benefit from a varied role with significant responsibility, close contact with employees, managers, and other assistants, as well as the possibility to bring practical improvements. Working with both P&C and Advisory Services will give you a broad vision of an international organization, while inter-departmental projects and apprentice development offer opportunities for learning and growth. You will join collaborative colleagues who value initiative, reliability, and a supportive team spirit.

People & Culture Support (60%):

• Employee administration: Prepare hiring documents, maintain employee data and files, and answer administrative questions.
• Onboarding and offboarding: Coordinate employee entries, departures, and internal transfers, including Welcome Day, onboarding schedules, induction meetings, and relevant information for line managers.
• Recruitment support: Post job advertisements, manage applications, and maintain recruitment files for positions in Switzerland.
• Training and supervision of apprentices: Act as a practical trainer for apprentices during their internship in the P&C department and as a vocational trainer for the Zurich site, coordinate training plans, practical assignments, and evaluations, collaborate with relevant internal and external partners, and provide daily support as well as constructive feedback.
• Team support: Ensure agreed administrative coverage and support operational coordination needs.

Advisory Services Support (30-40%):

• Department and Director support: Operational support to the AS Director, calendar and invoice management, organization of events and meetings, coordination of administrative matters.
• Processes and information: Maintain departmental processes and platforms; support competency statements, quality assurance, and staff onboarding and offboarding.
• Digital learning: Co-lead the global digital onboarding project, serve as a point of contact for FABO (e-learning platform) by providing support to Helvetas staff.
• Communication: Coordinate the newsletter, website updates, advisor profiles, and other content; respond to internal and external requests.

YOUR QUALIFICATIONS

• Completed commercial training or equivalent qualification; additional training in HR, vocational training, administration, or project coordination is an asset
• At least three years of experience in an administrative or coordination role, including initial experience in HR administration or a comparable employee service function
• Service-oriented, collaborative, and solution-focused personality, capable of working independently and effectively across two departments
• Strong planning and organization skills, with a structured, precise, and proactive approach to priorities, deadlines, and follow-up
• Experience in preparing documents, coordinating processes, and managing confidential information with discernment and discretion
• Ability and interest in guiding apprentices in their daily work; previous supervision experience or willingness to obtain the required certification is an advantage
• Very good written and oral skills in German and English, complemented by good practical knowledge of French; Spanish or Italian is an asset
• Strong Microsoft 365 skills, notably Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, and confidence in using new HR and collaboration systems
• Experience in recruitment administration, employee lifecycle processes, digital learning platforms, intranets, or knowledge management systems is an advantage
• Interest in international development cooperation and working with colleagues from diff