Administrative and Medical Event Coordinator M/F

Locality

Lausanne Médical et Social

Availability

Immediately

Type

Permanent

Reference

41432

Published on

15/07/2026

On behalf of one of our international clients, we are actively looking for an Administrative and Medical Event Coordinator (M/F) responsible for providing administrative, organizational, and logistical support to the department's activities.

Job Description ###

YOUR MISSIONS:

1. Administrative support

• Manage the medical department's mailbox.
• Respond to requests and ensure follow-up.
• Perform purchases via SAP/eProc.
• Update registers and filing systems.
• Manage documents related to the medical platform.

1. Support for medical regulations

• Format and maintain up-to-date medical documentation.
• Verify that information published on the platform is consistent.
• Prepare and distribute regulatory documents.
• Publish updates and inform users.

1. Event organization

You will participate in the logistics of several medical events:

• Medical committee meetings.
• Medical symposium.
• Football doctors' training program (FDEP).

In concrete terms:

• Flight and hotel reservations.
• Room organization.
• Catering coordination.
• On-site logistics.
• Support for the smooth running of events.

1. Project support

? Participate in the deployment of the medical platform.
? Monitor actions, deadlines, and deliverables.
? Collect user feedback.
? Assist project managers in their organization.

Profile ###

YOUR PROFILE:
Experience
1 to 3 years of experience in:

• administration,
• project management,
• event coordination.
• Experience in an international or sporting environment is a real plus.

Expected qualities
? Very organized.
? Rigorous and attentive to detail.
? Capable of managing multiple files at the same time.
? Good interpersonal skills and sense of service.
? Team spirit.
? Proactive.

Technical skills

• Good command of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Comfortable with platforms and databases.
• SAP/eProc is an asset.

Languages

• Fluent English (written and oral) mandatory.
• French indispensable.
• German appreciated but not mandatory.

Do you match the profile and are you ready to take on a major challenge? Apply without delay!
Administrative and Medical Event Coordinator M/F / Permanent