Receptionist & Administrative Secretary in a notary office 90- 100%

For our client, a human-sized notary office located in Genève r Receptionist & Administrative Secretary in a notary office (f/m/d) 90- 100% For our client, a human-sized notary office located in Genève rive gauche we are looking for a Receptionist & Administrative Secretary in a notary office (f/m/d) 90- 100% Your missions Physical and telephone reception of clients (switchboard management, preparation of meeting rooms, refreshment service, maintaining order in reception areas) Administrative processing and legalization of documents (legalization of signatures, certified copies, filing and procedures related to apostilles) Mail and email management (reception, opening, processing and distribution of mail, management of the office e-mails, searching and transmitting information related to notary files: wills, marriage contracts, etc.) Preparation of notary formalities (compilation of files for the Registre foncier, the Registre du commerce and the Administration fiscale cantonale) Administrative and accounting follow-up (processing and verification of deed taxation, printing and scanning of invoices, entry of supporting documents for accounting, petty cash management, follow-up of receipts and simple invoicing) Document management and archiving (updating tracking tables on Excel, preparation and organization of archives) Management of the storeroom (supply and monitoring of office supplies, management of office equipment) Versatile administrative support (various administrative procedures, use of accounting software, occasional assistance to the team as needed) Profile sought English level B2 minimum (reception, correspondence and telephone); other language a plus Proven experience in the notary or legal field Mastery of the Microsoft suite (Word, Excel, Outlook) Irreproachable spelling Neat presentation, adapted to the environment of an office Working conditions and benefits Salary on 13months Contract at 90-100% to be discussed (40h/week for 100%) Working hours: 8h-12h, 13h-17h Underground parking possible Nice cafeteria, equipped kitchen, coffee machine, microwave Pleasant environment, easily accessible by public transport and close to the highway Interested? We are waiting for your complete application (CV, cover letter, certificates and diplomas) now. jpid89392a9jm jpit0731jm jpiy26jm