Real Estate & FM Administrative Specialist

Joining Assura means evolving in a collaborative, dynamic environment where everyone plays an essential role and contributes to a mission that makes sense. Every day, we put our energy and expertise at the service of our clients, to accompany them in their health decisions.

Want to join us? Then, nice to meet you!

Within our Real Estate & Facility Management team, you occupy a key role by ensuring the coordination, monitoring, and optimization of real estate activities and general services. Your objective? To guarantee efficient and compliant management of real estate assets, ensure the quality of services provided by internal and external partners, and contribute to an efficient use of resources while supporting the projects and operational challenges of the company.

What you do on a daily basis

• You ensure administrative coordination between Asset Management, Real Estate Development, and Facility Management activities, while ensuring the interface with external partners. You support teams in the administrative monitoring of projects, mandates, and department activities, and you organize service meetings while ensuring the follow-up of decisions made.
• You ensure the processing and monitoring of invoices as well as the control of imputations in internal systems. You prepare, consolidate, and update the data, dashboards, and reportings necessary for steering the department. As a true administrative point of reference for the service, you ensure the centralization, quality, and availability of information, documents, and key indicators in order to guarantee reliable steering of activities and to support decision-making.
• You contribute to data quality, the continuous improvement of processes, and efficient document management. You also participate in the monitoring of ESG, budgetary, and operational indicators related to real estate and Facility Management activities, by providing active support to the development and performance of the department.

What you bring to the team

• You hold a CFC as a commercial employee or an equivalent training, ideally completed by a specialization in the fields of real estate, management, or Facility Management. You benefit from several years of experience in an administrative, real estate, Facility Management, or service provider management environment.
• You perfectly master office tools and distinguish yourself by your ease in the management, processing, and analysis of data. Organized, rigorous, and proactive, you know how to manage several files in parallel, set the right priorities, and respect deadlines.
• You appreciate teamwork and maintain constructive relations with various interlocutors, both internal and external. Equipped with excellent writing skills in French, you ideally have good knowledge of German, which constitutes an asset for this function.