Assistant to the Head of Nursing of the Private Division - 80%

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here.

The Private Division of the HUG guarantees access to therapies and treatments at the cutting edge of medical research and high-end hotel services. It consists of seven care units covering more than 24 specialties in medicine and surgery and offers patients quality reception and care, state-of-the-art services, and access to an ultra-high-performance technical platform, while ensuring their comfort and well-being.

Assistant to the Head of Nursing of the Private Division - 80%
Reporting directly to the Head of Nursing (RS), you will ensure the complete organization and management of the Private Division (DP) nursing secretariat with a high level of autonomy, efficiency, and reliability. Your knowledge of the institution, its processes, and its challenges allows you to intervene relevantly and coherently in the monitoring of files and the coordination of activities.

In this capacity, you ensure the coordination of the Head of Nursing's activities and contribute to the smooth functioning of the Private Division. You organize and manage calendar management, coordinate meetings, and ensure their complete follow-up: preparation of agendas, collection and consolidation of information, file follow-up, drafting of minutes, and implementation of decision follow-up.

As a true organizational partner to the Head of Nursing, you participate in the monitoring of strategic priorities, project coordination, and deadline management. You ensure the updating of dashboards, the monitoring of indicators related notably to staff, resources, and budgets, and ensure the efficient flow of information between the various stakeholders involved.

In close collaboration with the nursing management of the Private Division, you coordinate the monitoring of schedules and absences of team leaders and contribute to the integration as well as the administrative support of new staff according to the delegations defined by your hierarchy.

Thanks to your interpersonal ease and your transversal vision of activities, you play a key interface role between nursing teams, support services, internal and external partners. You ensure the consistency of actions taken, promote collaboration, and actively contribute to the advancement of projects and institutional files.

You provide organizational, communicational, and coordination support indispensable to the conduct of the division's activities and projects. Through your ability to anticipate, prioritize, and analyze situations, you are a central actor in the follow-up of complex files and the implementation of decisions.

Your professionalism, your autonomy, your sense of initiative, and your ability to coordinate multiple interlocutors allow you to evolve in a demanding environment, while guaranteeing the confidentiality of processed information and compliance with institutional rules.

Qualifications
Holder of a CFC as a commercial employee completed with administrative training at the federal diploma level of executive assistant or medical secretariat training, you have at least five years of successful experience in the complete management of a secretariat, ideally within a management team and in healthcare. You perfectly master the French language both orally and in writing and possess excellent writing skills. Mastery of English or German is required. Knowledge of another language is an asset.

Ideally, you have knowledge of the HUG, their organization, their processes, and their challenges, which allows you to intervene with relevance and to be quickly operational, or from a similar environment. You work autonomously, know how to make decisions without constant supervision, and anticipate the needs of your interlocutors. Your analytical spirit and strategic vision allow you to structure information, prioritize tasks, and actively contribute to the division's projects.

You master common IT tools, notably Word (ECDL Advanced level or equivalent), Excel, PowerPoint, the Web Standard, and Microsoft 365 collaborative tools (OneDrive, Teams, SharePoint). Experience with SmartRecruiters, Vision RH, or e-Process applications constitutes an important advantage.

Additional Information
Start date:
Number of positions: 1
Activity rate: 80%
Function class: 12
Contract: CDI
Application deadline:
Request for information: M J-YWojtasikiewicz, Head of Nursing of the Private Division, tel. .
Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates.
This advertisement is addressed to women and men alike.
Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.
Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpidd9c76b5jm jpit0936jm jpiy26jm