PROGRAMME ASSISTANT - LOGISTICS AND FINANCE (F/M/D)

• 08 June 2026 • 100% • Indefinite duration • English (Fluent), French (Fluent) • Chemin Eugène-Rigot 2 CP 1672, 1211 Geneva 21 • Log in to see the salary estimate from jobup.ch The Institute of Higher International Studies and Development is looking for a: Programme Assistant - Logistics and Finance (F/M/D) Department: Continuing Education Contract: CDI - contract of indefinite duration Activity rate: 100%, i.e. 40 hours/week Application deadline: 05.07.2026 Start of contract: to be agreed Presentation of the Institute: The Geneva Graduate Institute, founded in 1927, is a globally recognized centre of excellence for the study of international relations and development. Located in Geneva, Switzerland, the institute offers a stimulating academic environment, multicultural and interdisciplinary. It offers master's and doctoral programmes and conducts cutting-edge research on major global challenges. Presentation of the department: https://executive.graduateinstitute.ch/ Your role: As part of the development and quality of its programmes, continuing education is looking for a professional recognized for their organizational skills, rigour and ability to coordinate various activities. This function plays a key role in the smooth running of programmes, ensuring effective logistics management, reliable administrative support and fluid communication with all stakeholders. Committed, adaptable and service-oriented, the holder contributes actively to operational excellence and the experience of our participants. Your main responsibilities: • Ensure the logistical and administrative coordination of programmes. • Prepare programme content: agendas, participant lists, support documents and presentation materials. • Write and send correspondence and communications to participants and speakers. • Collaborate with internal and external service providers to define and implement programme logistics parameters. • Anticipate organizational risks and challenges related to programme implementation. • Manage several programmes simultaneously, demonstrating excellent organization and prioritization skills. • Assist faculty members in all logistical aspects related to online or hybrid programmes. • Negotiate, select and manage relationships with external suppliers to ensure timely and high-quality services. • Monitor all payments: issuing invoices, chasing outstanding amounts, and clear communication with participants. • Manage administrative financial tasks: processing financial emails, reconciling credit card expenses, monitoring supplier and speaker payments in liaison with accounting. To succeed in this role, you will need: • Education: CFC or higher degree. • Experience: 3 to 5 years in event management or training coordination. • Languages: Fluency in French and English, both spoken and written. Excellent writing skills in English. • Rigour: Great attention to detail and precision in daily tasks. • Financial skills: Ease with numbers and understanding of basic financial processes. • Interpersonal relationships: Excellent communication and interaction skills with various stakeholders. • Personal qualities: Proactive, adaptable, able to manage multiple priorities simultaneously. What we can offer you: • Work with a large international community of users from diverse backgrounds. • Interesting position with varied tasks. • Good atmosphere in a human-sized team. • In the heart of international Geneva. Our recruitment process if you are selected: • You will be contacted by email to complete an Assessment • An interview at the Institute or by video (depending on your place of residence) with Human Resources to better understand your motivations and personal skills. • A final interview with the supervisor who will be happy to answer your questions, which are more focused on the profession. How to apply? We invite you to submit a complete file in PDF format with the following documents: 1) a cover letter 2) a CV 3) diplomas 4) work certificates We are an equal opportunities employer and value diversity within our company. We do not practice any discrimination based on age, marital status, disability, race, national origin, colour, sex, sexual orientation or religion. For more information, candidates are invited to consult the Institute's website: graduateinstitute.ch Please note that applications received by post will not be considered.