Assistant Project Management & Office Management

Assistant Project Management & Office Management Our client is part of an internationally leading purchasing and service organization for the building materials trade. With a small, well-coordinated team in Switzerland and a strong international network, the company supports its partners with professional services revolving around product management, purchasing, and association work. Do you appreciate a versatile field of activity, maintain an overview even when dealing with multiple topics simultaneously, and see yourself as a true service-oriented personality? Then this position could be just right for you. In an exclusive mandate, we are looking for a dedicated personality as of 01. September 2026 who, as an organizational hub, will support the location and simultaneously work closely with colleagues in Germany as: Assistant Project Management & Office Management Your tasks Organization and coordination of appointments, meetings, as well as administrative processes Planning, organization, and follow-up of conferences and events (incl. framework program) Creation of protocols as well as support in the preparation of meetings and projects Central contact person for members, suppliers, as well as internal and external stakeholders Responsibility for goods procurement, administrative specialist tasks, as well as ensuring smooth office operations Your profile Business fluent Greek skills or bilingual language skills in German and Greek are mandatory Several years of experience in an assistant, office management, or comparable coordinative function Independent, structured, and proactive way of working with strong organizational skills High communication competence, service orientation, and entrepreneurial thinking Willingness to travel for individual days in Germany What awaits you International corporate structure with a small, familiar team at the location and short decision-making paths Varied hub function with a lot of personal responsibility and exciting specialist tasks – far more than a classic assistant role 40-hour week, 5 weeks of vacation, overtime is compensated Attractive continuing education opportunities via the internal academy & thorough induction during the first months Long-term perspective in an appreciative environment in which initiative and proactive thinking are expressly welcome If you feel comfortable in a versatile coordination function, like to take on responsibility, and value direct exchange in an international environment, Karoline looks forward to your application. jpidac3aa51jm jit0730jm jiy26jm