Head of Executive Secretariats at 80%

• 03 September 2026
• 80%
• Indefinite duration
• Genève

The Département de la culture et de la transition numérique (DCTN) implements the City's cultural policy in the fields of performing and visual arts, museums, and libraries. It supports artistic creation and innovation. It preserves and promotes the City's cultural and scientific heritage. It assumes responsibility for major cultural institutions. It organizes and supports large-scale cultural events, facilitates initiatives that spark citizen debate, and encourages cultural practice through the activities of its institutions and services. It is also in charge of municipal IT and develops a new digital policy that is responsible, inclusive, participatory, and innovative.

Head of Executive Secretariats at 80% #

Your mission and responsibilities

• Supervise the team of executive assistants and reception, under the direct responsibility of the administrator, by organizing all activities of the sector under responsibility.
• Manage all requests addressed to the magistrate in charge of the department in the administrative activities of her Presidency secretariat (agenda, correspondence, appointment management, invitations, travel).
• Organize and handle the administrative follow-up of the Conseil administratif meetings, prepare and include documents on the weekly agenda, and ensure follow-up on decisions.
• Support the executive secretariats of the department's services, ensure reporting and administrative follow-up for the sector, and organize various events.

Your profile

• Hold a Federal Diploma of Executive Assistant and demonstrate several years of experience in a similar function.
• Possess experience in supervising and managing an administrative team.
• Possess excellent knowledge of the Genevan political and cultural environment, have a keen sense of public service, and adopt an attitude characterized by tact, diplomacy, and discretion.
• Demonstrate flexibility, organization, and autonomy in work.
• Demonstrate good resistance to stress and an ability to manage priorities.
• Collaborate effectively within a team and adopt a solution-oriented approach.
• Perfectly master oral and written expression in French and write independently.
• Demonstrate a willingness to support and train apprentices.
• Use common office tools with ease (Word, Excel, PowerPoint, Outlook, etc.).

A day off can only be considered on Wednesdays or Fridays.

Conditions and registration procedure

Registration deadline: 17.09.2026
Start date: to be agreed
Function classification: Class I of the salary scale

Application dossier

The application dossier must contain the following elements: cover letter; detailed curriculum vitae or, failing that, the completed "Demande d'emploi" form (to be downloaded from our website); copies of diplomas and work certificates; recent photo (passport format).
In its desire to fight unemployment, the city encourages applications from the Office cantonal de l'emploi.

Follow-up of applications

In the Ville de Genève, the recruitment process is decentralized. This means that each service or department is responsible for the follow-up of applications for the positions it offers. An acknowledgment of receipt will be sent to candidates.

Terms of employment

Employees of the Ville de Genève must reside in the authorized domiciliation zone and hold a valid work permit or authorization.

More information on the working conditions of the Ville de Genève: https://www.geneve.ch/emploi