Administrative Assistant and Receptionist

• 23 July 2026 • 100% • Indefinite period • Rue des Bains 35, 1205 Genève • Log in to see the jobup.ch salary estimate IFM Business School, an international institution based in Geneva, is looking for a dynamic and organized Administrative Assistant to join its team. As an Administrative Assistant, you will play a key role in supporting the school's daily operations and contributing to its smooth functioning. Administrative Assistant and Receptionist ## ## WE ARE LOOKING FOR THE FOLLOWING PROFILE • Age: 27 to 37 years old • Swiss nationality or valid work permit • Resident in Geneva or surroundings REQUIREMENTS • Bilingual (French - English): C1-C2 level • University degree or equivalent • Minimum of 3 years prior experience as an administrative assistant in an educational environment, service company, or luxury hospitality. • Excellent organizational and time management skills. • Strong ability to communicate effectively, both orally and in writing. • Proficiency in IT tools such as Microsoft Office 365 and Teams. • Ability to work independently, manage priorities, and meet deadlines QUALITIES • Enthusiastic, dynamic, and smiling • Excellent presentation • Interpersonal skills • Sense of welcome and personalized service • Versatility and organizational skills • Seriousness and stability RESPONSIBILITIES • Manage routine administrative tasks, such as handling telephone calls, welcoming visitors, drafting administrative documents, and managing correspondence. • Assist management, team members, and professors. • Informing students and various stakeholders • Manage calendars, organize meetings, and internal events. • Organization of class schedules and administrative management of professors • Creation and updates of various internal procedures. • Inventories, orders, and supplier follow-up • Assist with event logistics • Maintain and update records, files, and databases in an accurate and organized manner. TERMS • Start date: 1st September 2026 • Full time: 100% • Indefinite period contract If you are a proactive, versatile person eager to contribute to an internationally renowned Business School, this opportunity is made for you. Join us and advance your career in a stimulating and enriching environment. Have we piqued your interest? To apply, please send your CV with a photo accompanied by a short cover letter in English. N.B. We will only respond to applications sent via the JobUp platform that match the sought profile.