Document Manager

Document Manager Document Manager – 100% (fixed-term contract of minimum 6 months) Our recruitment firm, mandated by one of its clients, a major player in the Geneva medico-social sector, is looking for a Document Manager for a fixed-term contract of minimum 6 months at 100%. You will join an institution recognized for the quality of its support for residents and will contribute to ensuring rigorous, secure documentary management in compliance with regulatory requirements. This position constitutes an opportunity to put your organizational skills and documentary expertise at the service of a demanding environment that carries human values. Your missions As a Document Manager, you will ensure the management and monitoring of resident files throughout their life cycle, ensuring their quality, security, and compliance. In this capacity, your main responsibilities will be to: Ensure documentary management and archiving of resident files, in both paper and electronic formats. Guarantee administrative quality, completeness, and compliance of files. Develop, implement, and evolve filing rules, documentary nomenclature, as well as filing plans. Ensure compliance with legal, regulatory, and institutional requirements regarding document retention, confidentiality, and data protection. Guarantee the traceability, accessibility, and security of files throughout their life cycle. Perform regular controls of documentary quality and ensure the monitoring of any anomalies with the relevant departments. Support and advise employees in the application of good documentary management practices. Participate in digitization, optimization, and continuous improvement projects of documentary processes. Develop, update, and evolve procedures, directives, and tools related to documentary management. Your profile You are recognized for your rigor, your sense of organization, and your ability to effectively structure information in a demanding environment. You possess the following qualifications: HES diploma, federal certificate, or higher education in documentary information, archival science, document management, records management, or an equivalent field. Alternatively, commercial training completed by a recognized specialization in document management or archiving. Minimum 5 years of proven experience in a similar role. Experience gained in a healthcare establishment, an EMS, a public administration, or any environment subject to regulatory requirements is a real asset. Excellent mastery of document management, filing, and archiving principles. Good knowledge of legal requirements relating to document retention as well as data protection (LPD/RGPD). Mastery of standard office tools. Ability to write procedures, formalize documentary standards, and support their implementation. Excellent organizational, analytical, and planning skills. Great rigor, methodical spirit, and constant concern for quality. Sense of responsibility, confidentiality, and professional ethics. Spirit of initiative and orientation towards continuous improvement. Aptitude to work autonomously while collaborating effectively with various interlocutors. Good interpersonal skills, sense of service, and communication. What our client offers you A fixed-term contract of minimum 6 months at 100%. A start date as soon as possible. A dynamic, collaborative, and human-sized working environment. The opportunity to contribute to continuous improvement and documentary transformation projects. Attractive working conditions within a group recognized in the Geneva medico-social sector. Remuneration based on the Geneva State salary scale. Do you wish to put your documentary expertise at the service of a committed institution and participate in the optimization of its administrative processes? We will be delighted to discuss with you as part of this mandate. jpidddd524bjm jpit0731jm jpiy26jm