Medical Secretary or Medical Professional for the Anesthesiology Consultation - 80% to 100%

Within the Anesthesiology Service, you will fulfill all administrative tasks related to the service's consultations.

You manage the planning of anesthesiology consultations (appointment booking, summons, file preparation, document digitization) and organize complementary examinations, while ensuring the follow-up of the correct trajectory of the medical file and the patient.

You manage telephone calls as well as the physical reception of patients and/or their relatives.

You manage mail and electronic messaging.

You manage files and claims from patients and insurance companies (follow-up, typing of documents, research, filing, digitization) and you participate in the follow-up of files for billing.

You perform the drafting and formatting of various documents (correspondence, minutes, medical reports, reports, development/updating of procedures, etc.) and you perform logistical tasks such as work requests, stock management, and room reservation.

You enter and update the statistics inherent to the activity.

Thanks to your interpersonal skills, you develop a close relationship with your colleagues and you provide continuity of service by ensuring permanence during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different services according to needs.

You hold a medical secretary diploma.

You have 3 to 5 years of successful experience in a similar position within a medical secretariat.

You have perfect mastery of French, both spoken and written, and proven mastery of medical terminology. Knowledge of English is an asset.

You have very good knowledge of IT tools (ECDL advanced level required for Word and standard for Excel, Powerpoint, Outlook and/or Web) as well as the software in use at HUG (DPA, DPI, GRECO, Qualiac, Opale).

You possess a good team spirit, you have the capacity to work in a shared office with several secretaries.

While having an excellent sense of organization and priorities, you are an autonomous, dynamic, rigorous, and precise person in the tasks entrusted to you.

You also possess the tools allowing you to face unforeseen events and thus easily manage stress situations. Finally, you demonstrate a keen sense of confidentiality.

• Start date: to be agreed
• Number of positions: 1
• Activity rate: 80% to 100%
• Function class: 11
• Contract: CDI
• Application deadline: 11.11.2026
• Information request: Mme C. Roth, secretary, tel. 079 553 02 46

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates.

This advertisement is addressed indistinctly to women and men.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.

With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

Counting nearly 1200 employees, the Département de médecine aiguë (https://www.hug.ch/departement-medecine-aigue) (D-MA) includes the services of clinical anesthesiology, pharmacology and toxicology, adult intensive care, and adult emergencies. It responds to a quadruple mission through its services which bring their expertise in frequent interaction with all the Hôpitaux universitaires de Genève, thanks to a transversal platform, with the objective of ensuring the best possible care for patients.

The Anesthesiology Service is a transversal service of the HUG at the heart of the technical platform. With its 7 medical units and a research and innovation unit, its mission aims to ensure the comfort and safety of patients during therapeutic or diagnostic acts, medical or surgical, as well as during post-interventional care, while ensuring proper pain management.

The largest center in Switzerland in terms of the number of interventional acts performed per year, the Anesthesiology Service is at the forefront of progress made in this field. The service also provides pre-, post-graduate, and continuous teaching for nursing staff and doctors in specialized training. As a service of provisions, anesthesiology also intervenes in the field of interventional analgesia and in life-threatening emergency situations, intra-hospital or pre-hospital, alongside the Service des urgences.