Project Administrator

• Coordinate and oversee a portfolio of philanthropic projects • Manage stakeholder relationships and support the implementation of initiatives About Our Client ## Our client is a well-established non-profit organisation based in Geneva, dedicated to supporting philanthropic initiatives and managing charitable projects with an international reach. Job Description ## Reporting to senior management, you will be responsible for the administration and day-to-day coordination of a portfolio of philanthropic projects and funds, acting as a key point of contact for internal and external stakeholders. Key responsibilities include: • Managing the operational and administrative activities of a portfolio of philanthropic funds and projects; • Coordinating governance bodies, steering committees and relevant stakeholders, including meeting preparation, minute taking and follow-up actions; • Overseeing the grant-making process, including due diligence reviews, contract preparation, payments and reporting follow-up; • Coordinating external experts, consultants and project contributors when required; • Monitoring budgets, financial commitments and cash flow related to assigned funds and projects; • Ensuring the smooth running of funded activities through regular interaction with donors and stakeholders; • Supporting the establishment and implementation of new philanthropic initiatives and projects; • Contributing to organisational development projects, process improvements and the implementation of new tools and services; • Using CRM, ERP and Microsoft-based digital tools to support project administration and reporting. The Successful Applicant ## • University degree or equivalent qualification; • Minimum 5 years' professional experience in project, programme or operational administration, including budget monitoring responsibilities; • Experience within a foundation, non-profit organisation, SME or similar environment is advantageous; • Excellent command of both French and English, written and spoken; additional languages, particularly German, are a strong asset; • Strong stakeholder management and coordination skills; • Excellent communication, drafting and presentation abilities; • Ability to manage multiple priorities simultaneously with structure and attention to detail; • Analytical mindset, strong organisational skills and comfort working with financial data; • Proactive, autonomous and solutions-oriented approach. What's on Offer ## • A meaningful role within an organisation focused on delivering positive social impact; • A dynamic and collaborative working environment with significant autonomy; • Exposure to a broad range of projects and international stakeholders; • The opportunity to actively contribute to the growth and development of a mission-driven organisation. Quote job ref JN-072026-7054047 Job Function Public Sector & Not for Profit Specialisation Project Assistant Industry Not For Profit Location Geneva Contract Type Permanent Job Reference JN-072026-7054047