Versatile Administrative Assistant

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Versatile Administrative Assistant
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Who are we?

Chef Gourmet SA is a B2B distributor of high-end bakery, viennoiserie, pastry, and confectionery products for the hotel and catering industry in Switzerland: 3 to 5-star hotels, restaurants, and institutions. A certified B Corp company, we place social and environmental impact at the heart of our decisions.

To strengthen our team of about fifteen people based in Cousset, we are looking for a:

Versatile Administrative Assistant – Sales Administration & Administrative

Your mission:

• Within a small team, you ensure the continuity of administrative operations and provide daily support to the sales administration (ADV) and administrative department managers.
• Your time is divided approximately 70% for ADV and 30% for administrative support.

Your responsibilities

Sales Administration / Customer Service (70%)

• Taking orders by telephone, website, or e-mail, in compliance with procedures and deadlines
• Updating the customer database: contact details, archiving, follow-up of inactive or VIP customers
• Transmitting information to the team regarding short shelf lives (DLC) and stock shortages
• Preparation of delivery notes and order confirmations, checking quantities and prices
• Management of customer notifications: acknowledgments of receipt, simple reminders, follow-up of ongoing orders
• Providing simple reports for order and stock monitoring
• Filing and archiving customer documents (contracts, orders, correspondence)

Support to the Administrative Department (30%)

• Entry and verification of supplier invoices, reconciliation with purchase orders, reminders
• Preparation and organization of administrative files: scanning, customer/supplier files, filing
• Updating internal documentation and documentary follow-up for B Corp compliance
• Support in the preparation of financial reports, expense tracking tables, and monthly indicators
• Participation in the optimization of internal processes.
• Occasional assistance: expense reports, follow-up of advances and receipts, supporting documents.

Your profile

• Training as a commercial employee, in management, in accounting, or a title deemed equivalent
• German level B1 minimum ;
• Fluent French

Mastery of office tools (Word, Excel, messaging)

• Administrative rigor, organizational skills, and good written and oral communication skills
• Team spirit and autonomy in the execution of assigned tasks
• Discretion and sensitivity to the confidentiality of internal data.

We offer you

• Initial training upon your arrival
• Clear internal procedures to support you (checklists, templates, guides)
• Regular follow-up and a position that evolves with you
• A human-sized SME, committed and certified B Corp, serving the Swiss hotel industry.

Chef Gourmet SA

• Chef Gourmet SA

Route de Corcelles 86
1774 Cousset

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