Medical secretary or medical professional for anesthesiology consultations - 80%

Company Description ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. Counting nearly 1200 employees, the Département de médecine aiguë (D-MA) includes the services of clinical anesthesiology, pharmacology and toxicology, adult intensive care, and adult emergencies. It responds to a quadruple mission through its services which provide their expertise in frequent interaction with all the Hôpitaux universitaires de Genève, thanks to a transversal platform, with the objective of ensuring the best possible care for patients. The Service d'anesthésiologie is a transversal service of the HUG at the heart of the technical platform. With its 7 medical units and a research and innovation unit, its mission aims to ensure the comfort and safety of patients during therapeutic or diagnostic, medical or surgical acts, as well as during post-interventional care, while ensuring proper pain management. The largest center in Switzerland in terms of the number of interventional acts performed per year, the Service d'anesthésiologie is at the forefront of progress made in this field. The service also provides pre-, post-graduate, and continuing education for nursing staff and doctors in specialized training. As a service of provisions, anesthesiology also intervenes in the field of interventional analgesia and in life-threatening emergency situations intra-hospital or pre-hospital alongside the Service des urgences. Job Description ## Within the Service d'anesthésiologie, you will perform all administrative tasks related to the service's consultations. You manage the planning of anesthesiology consultations (making appointments, summons, preparation of files, scanning of documents) and organize complementary examinations, while ensuring the follow-up of the correct trajectory of the medical file and the patient. You manage telephone calls as well as the physical reception of patients and/or their relatives. You manage mail and electronic messaging. You manage patient and insurance files and claims (follow-up, typing of documents, research, filing, scanning) and you participate in the follow-up of files for billing. You perform the drafting and formatting of various documents (correspondence, minutes, medical reports, reports, development/update of procedures, etc.) and you perform logistical tasks such as work requests, stock management, and room reservation. You enter and update the statistics inherent to the activity. Thanks to your interpersonal skills, you develop a close relationship with your colleagues and you provide continuity of service by ensuring permanence during absences, in order to ensure a continuity of service. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different services according to needs. Qualifications ## You hold a diploma as a medical secretary. You have completed a successful experience of 3 to 5 years in a similar position within a medical secretariat. You have perfect mastery of writing French both orally and in writing and a proven capacity for writing, as well as medical terminology. Knowledge of English is an asset. You have very good knowledge of IT tools (ECDL advanced level required on Word and standard for Excel, Powerpoint, Outlook and/or Web) as well as the software in use at the HUG (DPA, DPI, GRECO, Qualiac, Opale). You possess a good team spirit, you have the ability to work in a shared office with several secretaries. While having an excellent sense of organization and priorities, you are an autonomous, dynamic, rigorous, and precise person in the tasks entrusted to you. You also possess the tools allowing you to deal with unforeseen events and thus easily manage stress situations. Finally, you demonstrate a keen sense of confidentiality. Additional Information ## • Start date: to be agreed • Number of positions: 1 • Activity rate: 80% • Function class: 11 • Contract: CDI • Application deadline: 26.08.2026 • Request for information: M. E. Fancello, Responsable administratif et financier, tel. 079 553 82.10 Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates. This advertisement is addressed to women and men alike. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.