Secretary to university hospital executives - 50% or 70%

Company Description ## With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The objectives of the diagnostic department of the Hôpitaux universitaires de Genève (HUG) (grouping 9 medical services) are to provide diagnostics, therapeutic products, therapeutic acts, and specialized clinical consultations, of high medical quality, in the shortest possible time and at an acceptable cost, to guide patient care and contribute to therapeutic decisions and actions. It develops a clear vision: to unite and be a center of excellence in medico-technical disciplines for the benefit of patient care. The nuclear medicine and molecular imaging service has the primary mission of providing clinical diagnostic services using molecular imaging technologies, particularly those using radioactive sources administrable to patients. In addition to the services provided by the other HUG departments, it uses radioisotopes for therapeutic purposes and for certain laboratory tests. It offers scintigraphy, single-photon emission computed tomography (SPECT) or positron emission tomography (PET or "PET scan") examinations. The service also develops new tracers and biomarkers applicable to molecular imaging and provides, through specific devices (X-rays, ultrasound), services for the diagnosis of osteoporosis and the evaluation of body composition. Job Description ## You will assist several healthcare executives, notably physicians and team leaders, in the administrative management and organization of the service, in clinical, academic, and research fields, by ensuring the interface between the different professional sectors. You will organize appointments, meetings, and seminars by managing the electronic agenda of these healthcare executives. You will prepare files, write meeting minutes, and coordinate the follow-up of decisions made. You will work in coordination with the assistant to the head physician of the service and will replace him or her as necessary. While responding to various requests, you will successfully and autonomously carry out administrative activities related to your function such as managing the schedules (VRH) of physicians, the administrative management of private or faculty funds, the organization of congresses and colloquia of the medical staff, administrative support for the projects of the service executives, or the monitoring of the budget allocated to the service and research. You will demonstrate proactivity in performing the logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement, or training. Within the team, you will develop a close connection with your fellow secretaries and ensure continuity of service during absences. And more generally, your sense of service makes you an agile and diplomatic person. Qualifications ## You hold a diploma from the Ecole supérieure de commerce and higher administrative training of the type federal certificate of management assistant. You have 3 years of successful experience in a similar position in the medical or public health environment. You have perfect mastery of French, both spoken and written, and a proven writing ability. Medical terminology is easily understandable to you. Mastery of a foreign language is a real asset. You have very good knowledge of IT tools (ECDL standard/advanced level in Word, Excel, Powerpoint Outlook and/or Web) as well as the software in use at the HUG (DPA, DPI, OPALE, GRECO, Winscribe and Requête Labo). You also possess the tools allowing you to deal with unforeseen events and thus easily manage stress situations proactively. Finally, you demonstrate a keen sense of discretion and confidentiality. Additional Information ## • Start date: 01.10.2026 or to be agreed • Number of positions: 1 • Activity rate: 50% or 70% • Function class: 12 • Contract: CDI • Application deadline: 11.08.2026 • Request for information: Prof. V. Garibotto, head of the diagnostic department (from 01.10.2026) and head physician of the nuclear medicine and molecular imaging service, tel. 022 372 72 52 or Dr J-P Willi, assistant physician of the service, tel. 022 372 71 89. Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates. This advertisement is addressed indistinctly to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.