Administrative Assistant 60%-80%

• 10 June 2026 • 60 - 80% • Temporary • Lausanne EPFL, the École polytechnique fédérale de Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 worldwide in numerous academic rankings. EPFL has more than 6'500 staff members who bring the School's three main missions to life: education, research, and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17'000 people, including nearly 12'500 students and 4'000 researchers from over 120 different nationalities. Administrative Assistant 60%-80% Mission The École polytechnique fédérale de Lausanne (EPFL) is seeking a dynamic and reliable administrative assistant to support a professor and their laboratory. The candidate will ensure the smooth running of administrative processes and serve as a central interface with EPFL services (HR, finance, procurement). Main tasks and responsibilities • HR process management: recruitment, contract management, visa decisions, integration of new employees, and liaison with HR. • Financial administration of the laboratory: budget monitoring, invoice verification, cost center management, and financial reporting. • Processing of expense reports, credit card statements, and travel expenses in accordance with EPFL directives. • Organization and processing of orders (materials, equipment, services), including logistics. • Management and archiving of documents (electronic and physical). • Organization of meetings, seminars, visits, and trips (logistics, accommodation, visas). • Correspondence and calendar management in French, English, and German; drafting of minutes. Profile • Completed commercial training (CFC in commerce or equivalent); a federal certificate as a management assistant is an asset. • Several years of professional experience as an administrative assistant, ideally in a university or research environment; experience at EPFL is desirable. • Excellent organizational skills, initiative, attention to detail, and discretion. • Very good knowledge of French, German, and English (written and spoken). • Perfect mastery of MS Office (notably Word, Excel), ERP systems, and EPFL tools. • Ability to interact within multicultural teams at all levels. We offer Attractive working conditions in an international and innovative environment within a world-renowned university. Flexible working hours, opportunities for continuing education, and programs promoting a balance between professional and private life. Great autonomy and responsibilities within a dynamic team. Applications (CV, cover letter, diplomas) must be submitted exclusively via the EPFL career portal. Only complete applications will be considered. Information Start date: 01/08/2026 or to be agreed Minimum occupation rate: 60.00 Maximum occupation rate: 80.00 Type of contract: Fixed-term Duration: Until 31 August 2028 Reference: 2282