Administrative and Financial Manager - NCCR Separations (80%)

• 03 July 2026 • 80% • Temporary • Lausanne EPFL, the École polytechnique fédérale de Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 worldwide in numerous academic rankings. EPFL has more than 6'500 staff members who bring to life the three main missions of the School: education, research, and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17'000 people, including nearly 12'500 students and 4'000 researchers from over 120 different nationalities. Administrative and Financial Manager - NCCR Separations (80%) Mission The national research pole "NCCR Separation" is a Swiss national project mainly funded by the Swiss National Science Foundation. It brings together numerous high-level researchers from all over the country and aims to develop new techniques in separation sciences and accelerate technology transfer in order to achieve Switzerland's sustainable development goals and accelerate the move towards global climate neutrality. EPFL, which is in charge of directing this project, is looking for an administrative and financial manager to manage financial operations. The main mission of this position is to centralize and consolidate financial information related to the project within EPFL as well as with external partners. Main tasks and responsibilities Financial management • Ensure financial management and accounting of the NCCR Separations project. • Participate in the development, monitoring, and management of the budget in close collaboration with the NCCR management and Program Managers. • Ensure budget monitoring of the different partner institutions and prepare internal and external financial reports. • Manage the collection, verification, reimbursement, and accounting of project expenses in collaboration with all partners. • Collect, control, and conserve the financial data necessary for intermediate and final reports intended for the Swiss National Science Foundation (SNSF) via the reporting portal. • Prepare, coordinate, and ensure follow-up of SNSF financial audits. • Collaborate with EPFL's central services and consortium partners on all financial and administrative matters. Administration and coordination • Provide administrative support to the NCCR, including organizing meetings, preparing agendas and minutes, managing distribution lists, and monitoring documentation. • Provide administrative support to the management team (Program Manager, Communication Officer, KTT Officer, Data Manager, Scientific Officer) as needed. • Participate in recruitment procedures and ensure administrative follow-up of human resources (publication of job offers, onboarding, offboarding, accreditation, monitoring of absences) in coordination with the competent HR services. • Coordinate the logistical organization of NCCR events (workshops, training sessions, retreats, meetings, general assemblies, and scientific events). • Support the organization of trips, visits, scientific stays, exchange programs, scholarships, and secondments of NCCR members. • Contribute to the transversal tasks of the ECO unit and participate, as needed, in EPFL's transversal projects. Profile • Training in accounting, finance, management, or commercial training completed by several years of experience in a similar function. • Proven experience in financial and administrative management of scientific projects or projects of comparable scope. Experience in fiduciary or audit is an asset. • Excellent command of French and English, both spoken and written. • Very good command of office software (Microsoft Office), with excellent mastery of Excel. • Excellent organizational skills and ability to manage multiple priorities simultaneously in a dynamic and multi-partner environment. • Great rigor, sense of organization, and respect for deadlines, particularly in budgetary and administrative monitoring. • Initiative, autonomy, and service-oriented mindset. • Excellent relational skills and ability to collaborate with various stakeholders (management, researchers, professors, institutional partners, auditors, and administrative services). • Dynamic, reliable, discreet personality with a high level of integrity. Assets • Experience with EPFL's administrative and financial tools (GrantsDB, mySNF, or similar tools). • Experience in administrative management of a research consortium or an SNSF-funded project. Experience in international logistical coordination or academic program management. We offer • Multicultural and stimulating professional environment • Pleasant atmosphere and working conditions • Attractive working conditions • Possibility to follow internal training according to the needs of the position Further information can be obtained from Mr. Pierre-Yves Bolinger (Send an email) Information Start date: As soon as possible Occupancy rate: 80% - 2 days in Sion and 2 days in Lausanne Type of contract: Fixed-term contract Duration: 1 year, renewable Reference: 2335