Business Operations Specialist (70–100%) (a)

Do you want to use your business administration knowledge, organizational talent and preference for writing, as well as your good language skills on a daily basis? Is your passion the commercial sector, do you love a versatile job in a dynamic team where you can continuously expand and deepen your knowledge? Then this role is made for you. Sogema Software is a leading Swiss provider of smart software solutions in Enterprise Asset, Facility, and Real Estate Management. We combine technology, economy, and IT into holistic, practical solutions for our customers in industry, public institutions, and service companies. To strengthen our team, we are looking for a committed, independent, and organizationally strong personality, effective immediately or by arrangement. Business Operations Specialist (70–100%) (a) Your tasks In this versatile hub function, you will ensure the smooth running of our administrative, financial, and organizational processes (in the order of the percentage of work distribution). Sales & Marketing Support • Support of the sales team with offers and tenders • Maintenance of CRM and customer data • Support with marketing campaigns and events • Collaboration in the creation of social media posts and content • Maintenance and updating of the company website • Support in product and employer branding Project Management Office • Administrative and organizational relief for project managers • Processing of special tasks and internal projects • Support with internal optimization and digitalization initiatives Office Management & Administration • Responsibility for the telephone switchboard and general correspondence • Management of the central business mailbox • Reception and care of customers, partners, and guests • Appointment and calendar coordination • Organization of meetings, workshops, customer visits, and company events • Management of office supplies, marketing material, and infrastructure • Maintenance and organization of project and business documentation HR Administration • HR administration throughout the entire Employee Life Cycle • Support with recruitment and applicant management • Creation of employment contracts, confirmations, and certificates • Management of vacation, absence, and personnel data • Support with onboarding new employees • Coordination of further training and personnel documents Finance and Accounting • Coding, recording, and checking accounts payable and receivable invoices according to the SME chart of accounts and recording payments (approx. ½ day per month) • Monthly invoicing of projects, licenses, and services (approx. 2 days per month) What you bring with you • Commercial basic training EFZ and business administration further training HF/FH • Several years of professional experience in a similar function, in an SME, in the IT sector, engineering office, or consulting company active in the project business (or entry via university internship possible) • Proficient in the coding of supplier invoices and HR administration • Very good knowledge of MS Office applications, ERP, and AI apps • Stylistically confident German C2, French C1, and English C1 knowledge are applied daily • Independent, structured, and exact way of working • High service orientation and organizational skill • Affinity for digital systems and modern work processes What we offer • A varied and responsible function • Wide range of tasks with a lot of personal responsibility • Short decision-making paths and direct cooperation with the management • Modern working tools and flexible working hours and above-average social benefits • Development opportunities in a growing company • A motivated and collegial team • Centrally located workplace with very good public transport connections Do you want to contribute day after day to the above-mentioned areas in three languages in the Business Operations field in a dynamic SME and make an impact? Then we look forward to your application. Only direct applications will be accepted for this position. (a) We address everyone. We live diversity, love international, and are against any form of discrimination.