Deputy Secretary General

Reporting directly to the Secretary General of the University, the Deputy Secretary General (SGA) contributes to the management and coordination of institutional affairs, at the heart of the University's governance and in direct interface with the Rectorate. Deputy Secretary General We are mandated by the Université de Genève. Missions As a true right-hand person to the Secretary General, you contribute to the management of the activities of the General Secretariat and intervene on four major axes of responsibility: Strategic and operational support to the Secretary General - 40% Point of contact and interface for the General Secretariat: coordination and transmission of information between the Secretary General and their interlocutors; Preparation of complex files (data collection and analysis, summary notes, briefing elements) with a view to decision-making; Conducting research, analyses, strategic memos, technical notes, and presentations for various bodies; Representation of the Secretary General in certain bodies, meetings, or working groups, with the capacity to take a position within the scope of the delegated authority; Guarantor of the fluid flow of information between the services of the General Secretariat. Support for the management of transversal institutional issues - 30% Ensuring the coordination of transversal files involving several institutional functions attached to the General Secretariat; Contributing to the preparation and reliability of files submitted to the various governance bodies; Facilitating the flow of information and the follow-up of decisions in areas requiring a coordinated and interdisciplinary approach; Supporting the Secretary General in the follow-up of sensitive or complex institutional themes. Management of transversal files, by delegation - 30% Identification of stakeholders, scoping the perimeter, and coordination of contributions from various entities; Structuring the analyses, summaries, and recommendations necessary for arbitration; Management of exceptional situations requiring rapid coordination between several services; Follow-up on the implementation of decisions from the Rectorate and the Executive Committee (Codir) Continuity and substitution Ensures the operational continuity of the General Secretariat in the absence of the Secretary General, thanks to a transversal vision of ongoing files. Nature of the files handled The holder is required to coordinate, upon delegation from the Secretary General, high-stakes institutional files involving several services or bodies of the University. These files may concern questions of organization, governance, process improvement, change management, or decision support. Candidate profile University degree at Master's level (or equivalent); postgraduate training in risk management and/or project management is an asset, but not mandatory; Confirmed professional experience of 5 to 8 years, preferably acquired within a public institution; Good understanding of governance issues, particularly regarding risk management and compliance; In-depth knowledge of the Swiss and international academic environment; Good understanding of Geneva and national political environments, developed political sensitivity; Excellent organizational skills and proven ability to negotiate; Great capacity for work and resistance to stress, in a demanding, high-visibility environment requiring real scheduling flexibility. Conditions and Advantages Start date to come. jpid0684f32jm jpit0729jm jpiy26jm