Administrative Secretary (100% or job sharing possible)

The Stiftung Schloss Regensberg operates a special school home and a Type A day special school, with an integrated 15plus special school, a boarding school for students and learners, various coaching forms and offers in vocational integration, as well as partially supervised living forms in youth housing. We care for children, adolescents and young adults with difficulties in personal and/or social development as well as impairments in learning and performance.

To strengthen our team, we are looking for an engaged, service-oriented and reliable personality as

Administrative Secretary (100% or job sharing possible)

starting November 1, 2026, or by arrangement.

Your tasks

As the central point of contact for our foundation, you ensure smooth administrative processes and are the communicative hub between internal and external stakeholders.

Your main tasks include

• Receiving and processing telephone calls and emails
• Reception of visitors
• Distribution of incoming mail
• Supporting the management team in administrative and organizational matters
• Minute taking at foundation board meetings
• Client administration in SocialOffice and Lobos
• Responsible for donation administration, coordination of the sending of invitations for events as well as the annual report
• Management of office supplies
• Supervision, instruction and accompaniment of clients (adolescents) with administrative work in the secretariat
• Assumption of other versatile office and administration tasks

What you bring with you

• Completed commercial basic training EFZ
• Experience in a comparable position is an advantage
• Very good IT user knowledge, especially in Microsoft Office
• Stylish German language skills in speaking and writing
• Strong service orientation and enjoyment of contact with people
• Independent, exact and responsible way of working as well as pronounced networked thinking
• High social competence, teamwork skills and organizational talent
• Enjoyment in the instruction and accompaniment of adolescents as well as the ability to convey administrative tasks patiently and motivatingly
• You remain calm and maintain an overview even in hectic situations

What you can look forward to

• A varied, responsible and meaningful activity
• A motivated and collegial team with a lived Du-culture
• An appreciative and respectful leadership and corporate culture
• An attractive workplace with unique views
• Good social benefits and regular working hours
• Attractive employee benefits
• Opportunities for professional and personal development

Interested?
Möchtest du die Zukunft der Stiftung Schloss Regensberg aktiv mitgestalten? Dann freuen wir uns auf deine Bewerbung an Urs Kenny, Gesamtleiter.

Questions about the position?
Urs Kenny is available to you for further information.

We look forward to your application.

j4id10400377a j4it0938a j4iy26a