Specialist Business Coordination

Bern, Switzerland (and home office) | 80-100% Your contribution <br /> • Manage parliamentary matters and Federal Council matters • Coordinate parliamentary commission meetings and BSV session matters • Be responsible for office controlling and ensure that the Director and the Executive Management are informed at all times about the current status of office, parliamentary, and Federal Council matters • Lead cross-departmental projects for the conception, introduction, and further development of new business processes as well as for the continuous optimization of process management • Ensure efficient support for the Office Director through the coordination of matters, meetings, appointments, and administrative tasks • Be responsible for the meeting organization and minute-taking of Executive Management meetings as well as the preparation and coordination of the Office Director's appearances <br /> What makes you unique <br /> • Higher vocational education (e.g., federal diploma in administration, business administrator with further training or similar) • 2--3 years of function-relevant experience in administrative or coordination tasks, ideally in the context of the Federal Administration • Sound knowledge of the procedures for Federal Council and parliamentary matters (incl. Acta Nova); knowledge of federal internal processes and structures • Independent and structured way of working; strong coordination and communication skills; service-oriented, reliability, and discretion • Good active knowledge of at least one second official language and, if possible, passive knowledge of a third official language; most important working languages are German and French <br /> In a nutshell You manage, coordinate, and monitor Federal Council, Department, and Office matters and ensure that all participants are informed according to their level. In addition, you support the Office Director in the planning of daily business, political matters, office events, and external events. What we offer <br /> • Working for Switzerland We are committed to the success model of Switzerland and work for the welfare of the population. • Lived diversity Thanks to equal opportunities, we develop our competencies and bring in different perspectives. • Healthy at the workplace We support and advise our employees in the area of physical and mental health. All benefits (https://www.stelle.admin.ch/stelle/de/home/bundesverwaltung/ihre-vorteile-auf-einen-blick.html) <br /> We shape social security for the Switzerland of tomorrow The Federal Social Insurance Office (BSV) ensures that the social security net functions perfectly and is up to new challenges. In addition, the BSV is the federal competence center for family, child and youth issues, generational relationships, and for social policy. The offices of the Federal Department of Home Affairs (EDI) are systematically committed to good working conditions and the health of their employees and are awarded the Friendly Work Space label. Additional information Questions about the position Adrian Ruprecht Head of Business Coordination Questions about the application Vittoria Di Leone HR Business Partner