Executive Secretary

• 01 octobre 2026
• 100%
• Indefinite duration
• Rue du Général-DUFOUR 24, 1204 Genève
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The Rectorate of the Université de Genève is recruiting an executive secretary. Join a stimulating environment with motivating employment conditions.

Tasks ##

• Assist the Ethics Committee in the preparation of files.
• Manage the organization of CED meetings, including logistics.
• Participate in projects upon request of the presidency.

Skills ##

• Maturity or equivalent training, 5 years of experience required.
• Proficiency in French and writing skills appreciated.
• Good organizational skills and sense of collaboration.

Organizational entity

Rectorat de l'Université de Genève

Function

Executive Assistant

Function code

501015

Maximum class

14

Body

Administrative and technical staff

Activity rate

20%

Registration deadline

18-10-2026

Reference

7086

Job description ##

Based on the Law on the University of 13 June 2008 which provides for the creation of independent bodies at the Université de Genève, the Conseil d-État appoints the members of the Comité d-éthique et de déontologie (CED) for a period of 4 years, thus benefiting the rectorate from external experience and independent expertise. The Comité d'éthique et de déontologie is common to the Université de Genève and the Haute École Spécialisée de Suisse occidentale - Genève (HES-SO Genève). Its missions include, among others, proposing the ethical and deontological charter, giving its opinion on the ethical regulations of the Université and the HES-SO, or also promoting awareness of ethical and deontological principles by the community of Hautes-Écoles.

It submits an annual report to the Conseil d-État and the Grand Conseil.

The position holder's main mission is to work for the CED in collaboration with the Rectrice and the Secrétaire général. He/she ensures the follow-up of confidential files related to academic, political, and administrative subjects, involving notably the following activities:

A. Preparation and management of files (support and assistance for the Presidency of the Committee)
B. Preparation and management of CED meetings, as well as participation in said meetings, practical organization of said meetings (travel, meals, expense reimbursements, room management, -)
C. Participation in projects upon request of the presidency
D. Administration

Required title and skills ##

Basic training and required professional experience

• Maturité gymnasiale or equivalent training
• University degree is an asset
• 5 years of professional experience, preferably in a public administration; parliamentary experience would be an asset

Specific knowledge for the position

• Proven mastery of oral expression and writing in French
• Knowledge of foreign languages: appreciated
• Knowledge of usual office tools
• Proven sense of confidentiality
• Diplomacy, interpersonal skills
• Behavior adapted to contact publics
• Good organizational and planning skills
• Ability to work independently and to prioritize
• Sense of coordination and collaborative approach

Entry into office ##

1st November 2026 or to be agreed

Contact ##

Additional information can be obtained from geoffrey.beukelaers@unige.ch

Additional information ##

In order to respect the environment and optimize the processing time of your application, your file (curriculum vitae, cover letter, copy of diplomas and work certificates, list of publications) must be submitted exclusively online by clicking on the button below "Postuler/Apply now".

Paper files are not accepted.

This is a CDI on DIP.

The Université de Genève offers motivating employment conditions in a stimulating work environment. By joining us, you will have the opportunity to showcase your skills as well as your personality and contribute actively to the influence of an Institution founded in 1559.

In a perspective of parity, the Université encourages applications from the under-represented sex.