FM Admin Support Coordinator / Receptionist - on site

--- base: meta-keywords: meta-viewport: width=device-width, title: FM Admin Support Coordinator / Receptionist (m/f/d) - on site --- FM Admin Support Coordinator / Receptionist (m/f/d) - on site ================================================================ Present on 14 sites in Switzerland, Apleona Suisse SA offers its clientele high-quality services in the fields of Facility Management and real estate management. Strong in our experience and expertise, we are one of the leading multi-service providers in the Swiss market. [ ](< >) The Apleona group employs 40'000 people worldwide, in various professions within the real estate sector. [ ](< >) FM Admin Support Coordinator / Receptionist (m/f/d) - on site ================================================================ Tasks Reception (40%): * In collaboration with two colleagues, you ensure coverage of the opening hours from 07:30 to 18:00 * Coordinate and follow up on client requests with the team and activities/projects (<< work orders >>) on the campus Administration (60%): * Provide administrative support to the site manager and managers (soft & hard services, QHSE). * Manage the flow of invoices (ELO), offers, orders and monthly consolidation * Follow up on tickets and anticipate maintenance in Navision (compliance with deadlines and updating tables) * Structure the archiving/Sharepoint for all files related to activities/Services, especially in case of an audit Requirements * Completed vocational training in the commercial field or similar training in the front office field (e.g., hospitality, retail) * At least 3 years of professional experience in the field of reception * Excellent knowledge of French, spoken and written * Ideally, very good knowledge of German and English, spoken and written * Communicative person, enjoying teamwork and demonstrating initiative * Goal-oriented and able to efficiently manage different situations and requirements * Professional and process-oriented way of working * Very good knowledge of MS-Office; rapid familiarization with client-specific IT systems (ERP systems) * Customer-oriented, good manners, neat appearance and confidence * Competent and considerate * Availability to work on site Why Apleona * You have the possibility to develop at personal and professional levels * The salary you receive is fair and in line with the market * We listen to you individually with the aim of promoting your skills * You can contribute your own ideas * We practice team spirit * Our mutual relations are characterized by openness and frankness * We practice a culture of using "tu" marked by respect and esteem Benefits * You have the possibility to develop at personal and professional levels * The salary you receive is fair and in line with the market * We listen to you individually with the aim of promoting your skills * You can contribute your own ideas * We practice team spirit * Our mutual relations are characterized by openness and frankness * We practice a culture of using "tu" marked by respect and esteem Apleona Schweiz AG * Apleona Schweiz AG Ebnatstrasse 91a 8200 Schaffhausen * [ ](< >) jpidfae248ejm jpit0940jm jpiy26jm