Booking & Production Officer Permanent 80%

Le Théâtre de Beaulieu is recruiting:
A Booking and Production Officer
Located in the heart of Lausanne, Le Théâtre de Beaulieu is much more than just a stage. It is a cultural space that hosts a multitude of artistic performances, ranging from dance to classical music, from musicals to comedy shows, including concerts, congresses, and various events.
As a Booking and Production Officer, you will coordinate with the Theater Manager and the Technical Manager all activities of the "Théâtre" department of Beaulieu SA. You will market and manage the reception of shows, events, congresses, and other events at Le Théâtre de Beaulieu.
Your tasks:
Coordination and operational management

• Manage the theater agenda and coordinate the reception of productions with the technical team and other departments of Beaulieu SA
• Organize visits and client reception
• Advise and provide professional expertise to clients and external service providers to guarantee the quality of reception and the technical delivery of events
• Manage client correspondence (emails, telephone, meetings)
• Ensure the smooth running of the event from A to Z: public reception and after-sales service
• Be responsible for the evacuation system in case of an incident during events (evening manager)

Administration of the department

• Ensure the follow-up of booking requests
• Contribute to the establishment of contracts and invoices
• Guarantee the accuracy of the files managed
• Manage documentation (templates, processes, etc.)
• Establish reporting and statistics
• Update sales tools and rental conditions
• Organize team meetings and keep meeting minutes

Your profile:
Theoretical training: CFC in commerce / HES / university degree. DAS or MAS in cultural management, an asset.
Professional experience: minimum 5 years of experience in the management of events and cultural manifestations, knowledge of the performing arts sector.
Specific knowledge: mastery of common IT tools, English minimum level B2, German, an asset.
Human qualities: interpersonal skills, excellent organizational skills, service/client orientation, solution-oriented, good communication, discretion, respect for confidentiality, ability to anticipate, coordination, priority management, great flexibility and availability, autonomy, rigor and precision, versatility.
Special provisions: Annualized work depending on seasonality. Subject to night and weekend work.
We offer:

• A workplace in the heart of Lausanne, on an emblematic site
• A permanent contract at 80% annualized
• An immediate start or to be agreed upon
• A parking space provided

Contact:
Are you interested in this opportunity and do you wish to contribute to the evolution of a Lausanne site?

We look forward to receiving your complete application file (cover letter, CV, work certificates and diplomas) exclusively by email to rh@beaulieu-lausanne.com.