Office Manager at the Institute for Theoretical Computer Science (m/f/d)

Institute for Theoretical Computer Science, Department of Computer Science (D-INFK) The Institute for Theoretical Computer Science is part of the Department of Computer Science (D-INFK) of ETH Zürich – one of the world's leading computer science departments. To strengthen our research groups, we are looking for a committed, organized, and service-oriented personality as an Office Manager, starting immediately or by arrangement. In this versatile position, you will support our professorships and research teams in all administrative matters and make an important contribution to smooth institute operations. At the same time, you will assist in the organization of our courses and examinations and, together with your colleagues, ensure that students, researchers, and teaching staff are supported in the best possible way. The position is permanent and can currently be filled with a workload of maximum 70%. An increase in the workload could (upon request) be possible in the future. We look forward to a personality who likes to take responsibility, thinks ahead, and wants to help shape our institute in the long term. A varied and responsible field of activity awaits you with the following focuses: Finance & Projects: You support budget planning and budget management, supervise basic and third-party funded projects, create invoices, and are the contact person for expenses, travel expense claims, credit cards, as well as accounts payable and accounts receivable. Personnel & Administration: You organize the hiring and departure of all employees, ensure the smooth stay of our guests, and competently advise professorships and research teams on administrative issues. Teaching & Examinations: In cooperation with the lecturers, you coordinate the exercise and examination operations – from room planning and material organization to the hiring and billing of student assistants and the coordination of compensation for disadvantages. Organization & Events: You handle correspondence in German and English. Group meetings, workshops, and conferences are organized, planned, and carried out by you. Infrastructural tasks such as procurement, facilities, furniture, consumables, and workstation coordination also belong to your area. Communication: You maintain and update our communication channels such as websites and information screens via CMS and contribute to conveying information in an understandable and appealing manner. You have completed commercial training and bring professional experience in a comparable function. Experience in a university environment is an advantage. Furthermore, you are characterized by the following qualities: You work independently, structured, and reliably and enjoy taking responsibility. You enjoy contact with different people and convince through your strong service orientation and your organizational talent. You maintain an overview even with diverse tasks and are interested in administrative and financial issues. You communicate openly, respectfully, and appreciatively, enjoy working in a team, and support each other among your colleagues. You have very good knowledge of MS Office applications; SAP knowledge is an advantage. You communicate confidently in German and English – both orally and in writing. You appreciate an international, dynamic, and scientifically oriented environment and enjoy effectively supporting research and teaching in the background. Look forward to a meaningful activity in a committed, collegial, and international team! Thanks to the great variety of tasks, a varied working day with a lot of personal responsibility and scope for design awaits you. We offer you flexible working hours as well as the possibility to work part-time. Your workplace is located in the modern Andreasturm, directly at the Zürich Oerlikon station and thus at an excellently connected location. As an employee of ETH Zürich, you also benefit from attractive employment conditions and numerous benefits – including numerous discounts, such as public transport subscriptions and car sharing, a wide range of sports activities from ASVZ, childcare, as well as attractive pension benefits. Shape the future of research and teaching with us. We look forward to meeting you! We look forward to your online application with the following documents: Cover letter CV Certificates Please apply exclusively via the online application portal. Applications by e-mail or by post will not be considered. Further information about the Institute for Theoretical Computer Science can be found on our website. For inquiries, Prof. B. Gärtner is available via e-mail (gaertner@inf.ethz.ch) (no application documents). We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence. For personnel recruitment, the GTC of ETH Zürich apply.