Programme Coordinator

About us Caux Initiatives and Change Programme Coordinator About us Caux Initiatives et Changement is a Swiss public utility foundation founded in 1946, with the acquisition of the Caux Palace as a dialogue center. Our offices are located in Caux and Geneva, where we organize international and local conferences, seminars and retreats. Our flagship event, the Caux Forum, is held every summer in collaboration with the global Initiatives for Change network and its partners. Our mission is to foster exchange between people of diverse cultures, backgrounds and beliefs, by promoting trust, ethical leadership, sustainable living and human security. Programme Coordinator Your role As a Programme Coordinator, you will play an essential role in the planning, organization and coordination of the Foundation's programs and events. You will ensure the monitoring of the different stages of projects, from their preparation to their evaluation, in collaboration with internal teams, volunteers, speakers and partners. You will ensure the proper coordination of logistical, administrative and organizational aspects, while guaranteeing smooth communication between the various stakeholders. This position, both varied and dynamic, will allow you to contribute actively to the promotion of the Foundation's mission and the success of its programs. Missions and responsibilities Planning and coordination of events: Participate in the development and implementation of the planning, schedules and budgets of events. Collaborate with internal teams, particularly those in charge of communication and hospitality, in order to harmonize the objectives and content of the events. Participate in the meetings of the events committee, follow schedules and key milestones, and ensure that follow-ups are carried out. Write minutes if necessary or ensure proper documentation. Coordinate logistics with the events committee, managing speaker lists. Collaborate with the hospitality team (for events in Caux) and external providers (for events in Geneva) in order to organize rooms, catering, audio-visual equipment, transport, registration forms and accommodation. Communications, marketing and promotion: Centralize and provide information on the program and speakers to the communication team for digital publication and presentations. Coordinate with the communication team to manage the event promotion strategy, including invitations, social media planning and promotional material needs. Track participation by coordinating registrations and monitoring attendance confirmations with the hospitality and communication teams. Ensure that all event materials (signage, programs, badges and promotional items) are prepared in collaboration with the hospitality and communication teams. On-site event management: Supervise setup, registration and problem management to ensure smooth running. Coordinate with event staff, volunteers and speakers to ensure smooth operation. Coordinate audio-visual installations and rooms with providers. Manage on-site coordination, including event schedules, setup and last-minute changes. Coordinate interpreters. Post-event: Conduct post-event evaluations to collect feedback and identify areas for improvement. Help in writing reports on event results, including participation percentages, financial performance and satisfaction of participants and speakers. Coordinate billing and consolidation. Your profile A true passion for the mission of the Caux Initiatives of Change Foundation. A positive attitude, an open mind and a strong team spirit. Excellent organizational, communication and problem-solving skills, particularly under pressure. Good knowledge and understanding of international politics, political processes and policymaking. Proven experience in managing large-scale events or conferences, particularly at an international level. Fluency in English and French, both written and spoken, with excellent writing skills. Exceptional skills in team coordination, project management and interpersonal relations. Ability to relate to people from various backgrounds, cultures and worldviews, respecting different perspectives. Comfortable working under pressure and meeting tight deadlines. Why join us? Work in a unique and inspiring setting Motivating and stable work environment Autonomy and responsibility in your missions Zero-tolerance policy towards abuse and discrimination Opportunity to contribute to global initiatives for peace and trust Start date: or to be agreed If you are a person motivated by this mission and think you match the profile, we look forward to receiving your complete application file by email at \Write an email\ (< >). jpid1452fa5jm jpit0833jm jpiy26jm