Executive Secretary

Job Description ## The Direction générale de l-enfance et de la jeunesse (DGEJ) is looking for its new executive secretary to complete its team within the Directorate and to guarantee the smooth functioning of the service's central secretariat. Responsibilities ## • Ensure the functioning of the Directorate's secretariat by managing mail, emails and agendas according to priorities and guaranteeing the administrative link with the entire service; • Manage the administrative follow-up and coordination of service files according to instructions received from the Directorate, notably urgent situations, the preparation of files for its attention and logistical aspects related to archives; • Lead and coordinate the service's central secretariat team by promoting team dynamics and calm and efficient collaboration ; • Coordinate and support the central secretariat team in the digitalization of incoming and outgoing service documents via the information system. For further information, please consult the job description by clicking here or contact Madame Laureline Gross, Deputy to the HR Manager, at 021 316 10 74. Qualifications ## • CFC commercial employee or an equivalent title; • Training as an Executive Assistant or federal diploma, desired; • Additional training in management and team management, an asset; • 5 years of professional experience as an executive secretary or in the management of complex files; • Self-control and stress management; • Good organization and priority management; • Ability to manage conflicts within a team; • Excellent spelling and writing skills; • Advanced mastery of Office office tools; The disclosure of any criminal record is required for this position. WHO ARE WE? ## The Direction générale de l-enfance et de la jeunesse (DGEJ) of the Etat de Vaud is responsible for the protection of minors in danger in their development, the participation of young people in social and political life, and prevention from early childhood to adulthood. Our objective, as well as that of our 300 employees, is to work daily to defend and promote the rights of children living in the canton, so that they can grow and thrive in complete safety. The DGEJ is composed of 5 regional offices and several transversal units. For more information, click here to consult our site. Why join the Etat de Vaud? ## The Etat de Vaud offers a great diversity of jobs and opportunities for evolution. The working conditions are guided by the themes of equality, inclusion, sustainability and professional ethics in an environment conducive to the reconciliation of professional and private life. To learn more about our benefits, visit our Etat employeur page.