Medical Secretary for the Head of Anesthesia Department 80% - Working days from Monday to Thursday

• 09 July 2026 • 80% • Indefinite duration • Schlieren by appointment ## For this versatile, responsible and exciting position, we are looking for a candidate with a keen sense of organization, working efficiently and anticipatively. In a dynamic clinical environment, you support the head of department's secretary in administrative and coordination tasks, keep an overview even in demanding situations and make a significant contribution to the smooth running of the Institute of Anesthesia and Intensive Care Medicine thanks to your structured way of working. Your flexibility, communication skills and commitment make you a central contact person for different professional groups and internal processes. Direct applications are preferred, external recruitment agencies are not treated as a priority. Here's where you get involved • to support the head of department's secretary in all areas • to co-organize the head of department's schedule • to manage phone calls as well as processing emails from the Institute of Anesthesia and Intensive Care Medicine • to collaborate on the PEP (time tracking system) including processing various service schedules and their adjustments • to prepare and co-accompany the entries and exits of different professional groups (assistant doctors, nursing staff, etc.) • to contribute to the design of internal newsletters including their dispatch • to co-manage the intranet (e.g. adjustments for incoming and outgoing employees, uploading various documents such as directives/SOP, schedules, etc.) • to prepare and administratively follow up on various meetings (preparation of agendas, sending minutes to the right recipients, etc.) • to prepare PowerPoint presentations • to process and correct reports including their electronic dispatch • to manage pain consultation (召, triage, recall, etc.) • to perform various administrative tasks You • have completed professional training in the commercial field with additional training in hospital or medical secretariat • have several years of professional experience as a medical secretary in a similar position • are an open, motivated and flexible person • work independently • have an empathetic and customer-oriented approach • are an organizational talent • have good computer skills • perfectly master written and spoken German • are proficient in PowerPoint and Excel • have experience with KISIM • possess the necessary flexibility and openness to quickly redefine priorities • are a friendly, trustworthy and committed person Your new workplace Our top location (Limmattalbahn, 4 S-Bahn trains, 1 bus line in immediate proximity) is complemented by the LIMMI mobility concept : • reduced-rate parking spaces for employees • parking spaces for motorcycles, locked bicycle parking • We offer an attractive public transport subscription for employees with the ZVV-Bonus Pass / Z-Bonus Pass s'LIMMI : your partner for life As a major healthcare partner with a complete training mandate, the Limmattal hospital association provides extended basic medical care for over 100,000 patients each year, at all stages of life. LIMMI is widely specialized and offers high-quality medical care as well as in-depth expert knowledge in many surgical, medical and specialized nursing disciplines. The hospital association has 188 acute care beds, 126 long-term care beds, a hospital ambulance service as well as nine operating rooms and eight intensive care places. More than 1,700 employees from 58 nations provide excellent and varied services every day.