Office Manager at the Institute for Machine Learning with a focus on Finance (m/f/d)

Office Manager at the Institute for Machine Learning with a focus on Finance (m/f/d) # 40%, Zürich, temporary #### print Print The *Language, Reasoning and Education Lab* is part of the Institute for Machine Learning and belongs to the Department of Computer Science at ETH Zürich. It offers an international, lively and demanding work environment. In this varied position, you will support the professor and his team in administrative and organizational tasks, taking on an important coordinating role with a versatile range of activities. In addition, you will take over the financial-administrative support of another professor at the same institute. An exciting task with a lot of individual responsibility in an open and dynamic environment awaits you. You will also be integrated into the institute's admin team. The position is initially limited to one year. There is the possibility of an extension as well as an increase in the degree of employment. In the course of future adjustments to the distribution of tasks and responsibilities, the area of activity may also evolve further. The start date is September 1, 2026, or by arrangement. Job Description ## Personnel Management: • You will accompany entries and exits, advise the research groups and professors on various administrative questions and manage personnel changes • You will also look after academic guests Financial Management: • You are responsible for the administration of funds and budgets, coordinate invoices and expense reports and look after projects including reporting • Financial management of another professorship at the same institute Events: • Planning and implementation of events Teamwork in the Institute: • Active cooperation in the admin team for the joint planning and implementation of events and for effective communication within the institute Profile ## • You bring a commercial or equivalent education and at least 2-3 years of professional experience and have ideally already gained experience in a university environment • You work carefully, have an eye for detail and maintain an overview even in complex situations • A quick grasp of matters and flexibility will help you to master daily tasks efficiently • You enjoy teamwork. With your strong social competence and communication skills, you contribute to a positive and collegial atmosphere. You recognize problems and challenges and help to address them. • You are committed, independent, responsible and work proactively • You are proficient in German and have very good English skills - communication in the institute is predominantly in English Work Location ## Work Location ## We offer ## • Your profession with impact: Become part of ETH Zürich, which not only supports your professional development but also actively contributes to positive changes in society • You are integrated both in your work group (professor, postdocs, doctoral students) and in the admin team within the institute and the department. Regular exchange is maintained there and a supportive and open atmosphere prevails • Following consultation with your supervisor, you can split your working time between the office and home office. Families and special framework conditions will be taken into consideration. • ETH Zürich offers diverse courses and further training opportunities • Discounts such as public transport subscriptions and car sharing, wide range of sports offers from ASVZ, childcare etc., • Attractive pension benefits via the pension fund PUBLICA chevron_right Working, teaching and researching at ETH Zürich Diversity and sustainability are important to us ## In line with our values, ETH Zürich supports an inclusive culture. We promote equal opportunities, value diversity and maintain a work and learning environment in which the rights and dignity of all employees and students are respected. On our website on equal opportunities and diversity, you can learn how we ensure a fair and open environment in which everyone can develop and flourish. Sustainability is a central value for us - we work consistently towards a climate-neutral future. Curious? So are we. ## We look forward to your online application with the following documents: • Cover letter • CV • Certificates Please apply exclusively via the online application portal. Applications by e-mail or by post will not be considered. Further information about the Institute for Machine Learning can be found on our website, the website of Professor Sachan's group can be found here. For information, Ms. Patrizia Napoli (Tel. 044 633 85 56 / E-mail patrizia.napoli@inf.ethz.ch - no application documents) is at your disposal. We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence. For personnel agencies, the GTC of ETH Zürich apply. About ETH Zürich ## ETH Zürich is one of the best technical universities in the world. We are known for our excellent teaching, pioneering fundamental research and the direct transfer of new knowledge to society. Over 30,000 people from more than 120 countries find an environment at our institution that promotes independent thinking and a climate that inspires excellence. In the heart of Europe and networked worldwide, we develop solutions together for the global challenges of today and tomorrow.