Administrative Clerk (m/f) - 80%

Ref 2579146 | Date: 16 Sept 2026 HUG - Hôpitaux Universitaires de Genève With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking[here](< >). Counting nearly 1200 employees, the[Département de médecine aiguë](< >)(D-MA) includes the services of anesthesiology, clinical pharmacology and toxicology, adult intensive care, and adult emergencies. It meets a quadruple mission through its services which provide their expertise in frequent interaction with all the Hôpitaux universitaires de Genève, thanks to a transversal platform, with the objective of ensuring the best possible care for patients. The Emergency Service is a transversal service of the HUG at the heart of the technical platform. With its various sectors, its mission aims to ensure the comfort and safety of patients. The service also provides pre-, post-graduate, and continuing education for nurses and doctors in specialized training. Administrative Clerk (m/f) - 80% Within your department, you daily manage the requests for changes in employee schedules, in compliance with the current time management rules. In this context, you modify schedules in Excel, you enter schedules into Vision RH, and you respond to staff requests by email, then file them. You control and enter medical certificates (sickness and accident), you perform schedule updates in Excel and Vision RH. You scan them and insert them into the VRH software. For each new schedule, you prepare the new schedule template on Excel for each team, you control team movements: rotations, maternity leave, departures/arrivals, activity rates, formatting and formulas, you enter in E-Pop the scheduling wishes of employees, you control assignments in Vision RH as well as holidays, training, and time codes. After the release of the new schedule, you manually enter in Vision RH the shift schedules as well as the schedules not transferred by E-Pop. You carry out various secretarial tasks (taking minutes, preparing the template for annual holiday schedules and end-of-year holiday wishes, entering holiday wishes, checking and correcting public holiday balances, controlling weekly hourly statements for temporary workers, requesting access rights, updating mailing groups as well as various ad hoc tasks) for the Nursing Team Leaders (RES). You are also in charge of drafting the daily assignments of employees. Thanks to your interpersonal skills, you develop a close relationship with your colleagues and you ensure continuity of service by providing coverage during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different departments according to needs. Qualifications You benefit from a CFC as a commercial employee and you have a successful one-year experience in a similar position within a hospital center. You have an excellent command of the French language, both oral and written. For non-French speakers, level C1 is required. You have very good knowledge of IT tools (Word, Excel, Powerpoint, Outlook and/or Web - ECDL Basic level certification required) as well as the software in use at HUG (DPA, DPI, E-Pop, Vision RH). While having an excellent sense of organization and priorities, you demonstrate autonomy, organization, and efficiency. You are dynamic, showing rigor and precision in the tasks entrusted to you. With good communication and listening skills, you like working in a team. You know how to work simultaneously with several RES (priority management, prioritization of requests, flexibility), you know how to demonstrate versatility and discretion. You also possess the tools allowing you to deal with unforeseen events and thus easily manage stress situations. Finally, you demonstrate a keen sense of confidentiality. Additional Information * Start date: from * Number of positions: 1 * Activity rate: 80% over 5 days * Function class: 09 * Contract: CDI * Application deadline: * Inquiries: Mme L. Brunhoso Morgado, head of secretariat, tel. Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This advertisement is addressed indistinctly to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpidb32d02cjm jpit0938jm jpiy26jm