Clerk Project Support and Administration 30-50%

Job Description – Administration / Project Assistance Flat Roof

Tasks and Responsibilities

• Administrative support to the project management for all projects in the field of flat roofs and sheet metal work
• Order processing from A to Z: processing incoming orders, recording and coordinating orders, administrative support until completion and final invoicing
• Accounts receivable and accounts payable: creating and sending invoices, checking and processing supplier invoices as well as monitoring open items
• Telephone and email correspondence: receiving and processing inquiries from customers, suppliers, employees, and business partners
• Correspondence and document management: creating letters, offers, order confirmations, reports, and other administrative documents
• Construction site administration: support with the entire administrative processing around construction sites, including documentation, scheduling, reporting, and material orders
• Project support: coordination between site management, project management, construction site personnel, customers, and suppliers
• Checking and filing of construction site documents as well as maintenance of project and order documentation
• Support and ensuring complete and timely processing of orders
• General office organization and taking over all other administrative tasks in daily business

Requirements

• Completed commercial training or comparable professional experience
• Professional experience in administration, ideally in the construction industry
• Knowledge of the processes and administrative procedures surrounding construction sites is an advantage
• Experience in accounts receivable and accounts payable
• Independent, structured, and reliable way of working
• Organizational skills, sense of responsibility, and enjoyment of working with various stakeholders
• Confident handling of SORBA EDV
• Good German language skills in speaking and writing

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