Administrative Assistant

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Administrative Assistant
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About us
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Located in the canton of Neuchâtel, our service station includes a fuel distribution hub, a local shop area, as well as a washing center. In order to support our field team and ensure rigorous management of our daily operations, we are looking for a versatile and autonomous Administrative Assistant.

Your main missions
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Control of cash registers and financial flows

• Verify and reconcile the cash closures of the shop, the fuel machines, and the washing center terminals.
• Identify, analyze, and justify any cash discrepancies or transaction anomalies.
• Prepare and follow up on bank cash deposits.

Pre-accounting and invoicing

• Control and check supplier invoices by reconciling them with delivery notes.
• Establish monthly invoicing (QR-invoices) for professional clients holding an account (fuel cards and washing subscriptions for regional companies and vehicle fleets) and ensure the follow-up of payments and reminders.
• Prepare, file, and transmit monthly accounting documents to the fiduciary.

Stock monitoring and supplier relations

• Assist the manager in the administrative monitoring of shop stocks.
• Ensure the administrative follow-up of maintenance contracts and technical interventions on the installations.

HR administration and general secretariat

• Collect and verify staff timesheets and follow the holiday planning.
• Prepare monthly payroll variables and manage routine personnel administration.
• Ensure the management of mail, emails, and telephone reception.

Your profile
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• Training: CFC as a commercial employee or commercial/accounting training deemed equivalent.
• Experience: Minimum 2 to 3 years of experience in a similar function in Switzerland, ideally in retail, mass distribution, or service station management.
• Personal qualities: Keen sense of organization, great rigor in processing figures, discretion, autonomy, and ability to work in a dynamic operational environment.
• Languages: Mastery of French orally and in writing.

What we offer
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• A varied position with responsibilities at the heart of a local, human-sized structure.
• A free parking space on site
• Remuneration in line with your skills and experience.

Application procedures
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Do you recognize yourself in this profile? We look forward to receiving your complete application file (CV, cover letter, work certificates, and diplomas)

LE PIT-STOP PICCI SA

• LE PIT-STOP PICCI SA

Chemin de Biolet 2
2043 Boudevilliers

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