Office Operations Specialist 60–80%

Office Operations Specialist (m/f/d) 60–80% Shape the future of robotics with us. At F&P Robotics, we develop intelligent assistance, service, and collaborative robots for applications in industry, research, and life science. Our products combine mechanics, electronics, software, and artificial intelligence and are used worldwide. To strengthen our team, we are looking for a dedicated personality who, with organizational talent, a hands-on mentality, and an eye for detail, ensures that our administrative processes function efficiently and our teams can concentrate on the essentials. Your Role As an Office Operations Specialist, you will take on a versatile hub function in our company. You ensure that processes function reliably, maintain an overview even in a dynamic environment, and pitch in wherever support is needed. Whether administrative tasks, organization, or practical activities in the office. Your Tasks Administration & Finance You ensure that our commercial and administrative processes function reliably and efficiently. Support of financial accounting, particularly in the accounts payable process Checking, recording, and processing invoices Collaboration in invoicing as well as administrative tasks in the accounts receivable area Maintenance of contracts, master data, and company documentation People Operations You support the entire employee lifecycle and ensure professional HR processes. Administrative support in recruiting and applicant management Organization and accompaniment of joinings and departures Creation of employment contracts, work certificates, and other HR documents Maintenance of personnel files as well as support with HR systems Collaboration on payroll mutations, social insurance, and other administrative HR processes Support for internal HR projects and the continuous development of our processes Office Operations You ensure that employees and visitors feel comfortable with us and that everyday office life runs smoothly. Organization of daily office life and care of our infrastructure Reception and care of visitors as well as coordination of external service providers Organization of meetings, business trips, and customer visits Management of office supplies as well as support with purchasing and logistics tasks Co-organization of company events, general meetings, and internal events Support with practical tasks in the office – from refilling the kitchen and watering the plants to changing a light bulb or other smaller tasks that arise in everyday life Business Support You support the management and various specialist departments with organizational and administrative tasks. Collaboration on cross-departmental projects Support with organizational special tasks Participation in the digitalization and continuous improvement of administrative processes Requirements You are an organizationally strong and responsible personality with a pronounced hands-on mentality. You maintain an overview even in a dynamic environment, enjoy working independently, and see tasks before they arise. In doing so, you switch effortlessly between administrative, organizational, and practical activities. Ideally, you bring the following: Completed commercial training Several years of professional experience in a comparable, versatile function in an SME or technology-oriented company Sound experience in personnel administration as well as in administrative financial processes Confident handling of accounting and ERP systems, ideally Abacus High degree of personal responsibility as well as a structured, precise, and reliable way of working Strong organizational ability and enjoyment in coordinating several topics at the same time Digital affinity as well as interest in continuously improving and simplifying processes Very good German skills and English skills in speaking and writing You like to pitch in and take responsibility – regardless of whether it is an HR project, an invoice, or a spontaneous task in the office. Benefits At F&P Robotics, you do not work in a classic administration, but in the middle of an innovative technology company. Your work creates the foundation for our teams to collaborate successfully and focus on the development of our robotics solutions. We offer you: A versatile position of trust with great personal responsibility and broad creative freedom The opportunity to actively shape processes and implement your ideas directly Collaboration with a motivated, international, and interdisciplinary team Short decision-making paths and the opportunity to move things forward in an uncomplicated way Support for your professional and personal development Regular team events and joint activities If you find teamwork more fun than the role of the individual superhero, if you feel comfortable in a feedback-oriented culture and a progressive environment, then we would be happy to hear from you. jpidd239b38jm jit0730jm jiy26jm