Administrative Assistant

• 09 July 2026 • 60% • Indefinite duration • CHF 83-878 - 114-265 /year • French (Fluent) • Mairie de Plan-les-Ouates, 1228 Plan-les-Ouates In order to provide support to its teams, the Service des bâtiments is looking for a: Administrative Assistant Permanent position at 60% - Class 10 Your mission: • Assist management in the monitoring of files, draft correspondence as well as various documents (reports, minutes, balances, internal regulations, calls for tender, adjudications, statistics, public inquiries, procedures, monitoring of building permits, etc.); • Ensure the organization and administrative monitoring related to the service's services; • Collaborate with the head of service and sector managers on important files; • Perform proofreading of administrative documents and ensure their correspondence internally and externally; • Ensure the organization and participate in the optimization of the filing and archiving of files; • Establishment and monitoring of purchase orders and financial statements with budget allocation; • Participate in the key management for all municipal buildings in collaboration/complement to the employee in charge of managing handovers; • Participate in the reception and telephone reception of the sector/service in addition to or as a substitute for the secretary-receptionist; • Monitor the management of hours worked, verify their compliance and monitor the planning of absences and holidays; • Administrative management of all changes related to the service's employees; • Ensure the circulation of information within the service according to directives; • Actively participate in internal meetings. Your profile: • You hold a Maturité professionnelle commerciale or training deemed equivalent; • You benefit from successful experience in a similar position (experience within a public administration, an asset); • You possess an excellent command of French as well as good writing skills; • You have a very good command of IT and office tools; • You demonstrate a very good sense of organization and know how to take initiative; • You have a strong sense of welcome and public service, and demonstrate diplomacy; • You are an affable, dynamic person and have a good team spirit. Start date: 1st October 2026 Please send us your complete application file (cover letter, curriculum vitae, certificates and diplomas) via the Jobup platform. Application deadline: 17 July 2026 All candidates for this position will receive a response at the end of the recruitment process.