Executive Assistant CIO & Office Manager 70%

Post combining an Executive Assistant role to the CIO and an Office Manager, ensuring executive support (agenda, committees, travel) as well as the management of the daily operations of the office. The position requires organization, proactivity and the ability to manage multiple priorities in a demanding environment. Executive Assistant CIO & Office Manager 70% Independent Swiss company active in the financial sector, based in the Lausanne region. Missions Executive Assistant to the CIO: Proactive and complete management of the CIO's agenda, with strategic prioritization of issues. Organization and coordination of governance bodies (Investment Committee, Boards): preparation of agendas, management of invitations and production of documents. Preparation, formatting and proofreading of presentations and documents for high-level stakeholders. Management of communications: email sorting, letter writing and action follow-up. Organization of the CIO's travel from start to finish (bookings, visas, itineraries, expense reports). Coordination with internal (Heads of Departments) and external interlocutors. Monitoring of deadlines, projects and strategic deliverables. Organization of key events (Investment Days). Office Management & Administrative Support: Supervision of the office's daily operations (reception, supplier management, maintenance). Coordination of general services (cleaning, facility management, suppliers). Management of access, badges and parking spaces. Global administrative support (calendar management, internal communications, mail processing). Management of supplies and inventory tracking. Participation in onboarding processes (installation, equipment, system access). Candidate profile As an Executive Assistant & Office Manager, you have the following profile: Experience: Minimum 5 years in a similar position (Executive Assistant / Personal Assistant). Experience in financial services, banking or a regulated environment. Exposure to supporting a senior executive (ideally CIO or equivalent). Experience in governance or support of boards/committees. Skills: Excellent mastery of Microsoft 365 (PowerPoint, Word, Outlook, Teams). Very good level of English and French required. Advanced capabilities in producing professional presentations. Exceptional organization and priority management. Excellent relational and communication skills. Strong discretion and sense of confidentiality. Proactivity and ability to anticipate. Ability to work under pressure with reliability. Team spirit with autonomy. Conditions and Benefits Our client offers you: A permanent position in a well-established company. 5 weeks of vacation for a good work-private life balance. A professional and collaborative atmosphere. The opportunity to actively contribute to the smooth functioning and efficiency of daily operations. jpid4098527jm jpit0728jm jpiy26jm