Secretaries for the Medicine Department - 60% to 100%

Company Description ##

With more than 13'000 employees representing 180 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to discover the highlights and key figures of the year 2025 by clicking here.

The Department of Medicine is composed of 14 medico-nursing entities (12 medical services, 1 Unité d-investigation et de traitements brefs (UITB) and the Centre de transfusion sanguine (CTS)) with the particularity of including technical platforms in its organization (including interventional cardiology and digestive and pulmonary endoscopy), several treatment and care platforms (biological treatments, photopheresis and medicine care), 1 center for hospital and outpatient dialysis. 3 rehabilitation and retraining programs. Furthermore, medico-nursing activity is strongly dedicated to inpatient patients (9 care units, 160 beds) with internal consultants benefiting the patient base taken care of by other medical departments.

Job Description ##

You will intervene within the framework of short to medium-term replacement missions within different medical secretariats. This position is addressed to people who appreciate the diversity of work environments, the fast pace, and the ability to adapt quickly to new professional contexts. The main challenge of this function lies in the variety of activities and the limited duration of missions, which requires an excellent capacity for learning, analysis, and listening.

Thanks to your interpersonal skills, you ensure the reception, information, and orientation of patients presenting themselves in the service, while efficiently managing incoming telephone calls. You participate actively in the organization of consultations by administering the electronic agendas of doctors and preparing patient files. Following consultations, you ensure autonomously, quickly, and rigorously the typing of medical reports and, when necessary, you schedule complementary medical examinations.

In parallel, you take charge of all administrative activities related to the functioning of the secretariat. This includes notably the follow-up of patient files, the management of mail and electronic messaging, the updating of schedules as well as, if necessary, the organization of congresses or medical body events. You demonstrate proactivity in the accomplishment of logistical tasks inherent to the life of a secretariat, such as orders, fee notes, and archiving.

Within the teams, you develop working relationships based on collaboration and trust with other medical secretaries. You contribute to ensuring service continuity during absences and accept evolving within shared offices. More broadly, your sense of service and your agility allow you to put your versatility to the benefit of the institution and to intervene in different services according to needs.

You possess a good sense of organization and effective management of priorities, and you are recognized for your autonomy, your rigor, and your precision in the execution of the tasks entrusted to you. You also know how to face unforeseen events with composure and manage stressful situations in a constructive manner.

Qualifications ##

You hold a CFC as a commercial employee and a diploma as a medical secretary, or any training deemed equivalent.

You hold the ECDL advanced certificate for Word, Excel, Powerpoint, Outlook and/or Web and you possess very good knowledge of the software in use at the HUG (DPA, DPI, OPALE, GRECO, Winscribe and Requête Labo).

You have several years of experience in a medical secretariat position, ideally in a similar position.

You have perfect mastery of French both orally and in writing and a proven writing capacity. Medical terminology is easily understandable to you. Knowledge of English is an asset.

Additional Information ##

• Start date: as soon as possible
• Number of positions: 8
• Activity rate: 60% to 100%
• Function class: 11 (10 if not holder of the ECDL certificates, namely advanced for word and standard for excel)
• Contract: CDD
• Application deadline: 20.10.2026
• Request for information: Mme M. Matteo-Collaud, coordinator of secretariats, tel. 079 553 58 60

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the 2 last work certificates.

This advertisement is addressed indistinctly to women and men.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.