Hospital-university executive secretary in the Pulmonology Service - 100%

Company Description ##

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a leading institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here.

The Department of Medicine (DMED) ensures comprehensive and specialized care for female and male patients, in both hospital and outpatient settings. Driven by a human, holistic approach based on best medical practices, it offers reference care in many specialties (cardiology, gastroenterology, pulmonology, angiology, and nephrology), with 24/7 availability. Committed to clinical excellence, teaching, and research, the DMED promotes innovation, continuous skill development, and patient-centered care organization, while ensuring quality of life at work and efficiency of services.

Within this department, the Pulmonology Service takes care of adults suffering from all acute or chronic respiratory diseases, ensuring their diagnosis, treatment, and follow-up, in outpatient or inpatient settings.

This position is newly created and is part of the ALTER deployment which aims to ensure the compliance of work organization with the Labour Act (LTr).

Job Description ##

As a secretary, you will assist one or more healthcare executives, notably chief physicians or clinical heads or assistant physicians, for the management and administrative organization of their activities in clinical, academic, and research fields, ensuring the interface between the different professional sectors. You are also the contact person for exchanges with the University.

You organize appointments, meetings, and seminars by managing the electronic agenda of these healthcare executives. You anticipate and prepare files, write meeting minutes, and coordinate the follow-up of decisions made.

While responding to various parallel requests, you successfully and autonomously carry out administrative activities related to your function such as the management of doctors' schedules (VRH), the administrative management of private or faculty funds, the organization of congresses and colloquia for the medical staff, administrative support for the service executives' projects, or the monitoring of the budget allocated to the service and research.

Depending on the activity, you prepare patient files and, after consultations, you autonomously ensure the follow-up of consultations. If necessary, you schedule complementary medical examinations. Thanks to your interpersonal skills, you welcome, inform, and guide patients presenting to the unit and manage incoming telephone calls.

Your role involves rigorous priority management, organization allowing for anticipation, and an ability to respond effectively to varied requests. You demonstrate proactivity in performing logistical tasks arising from secretariat life such as orders, requests for engagement, reimbursement, or training.

In a perfect spirit of teamwork and collaboration, you work in coordination with the service secretariat as well as with the head physician of the service and you replace them as necessary to ensure continuity of service.

Qualifications ##

You hold a CFC completed by higher administrative training such as a Federal Diploma of Direct Assistance. You have successful experience of 3 years in a role supporting governing bodies, management, or executives in a similar position. Experience in a medical or public health environment is an asset.

You have perfect mastery of French, both spoken and written, and a proven writing ability. Medical terminology is easily understandable to you. Proficiency in a foreign language is a real asset.

You have very good knowledge of IT tools (ECDL standard/advanced level in Word, Excel, Powerpoint, Outlook and/or Web). Knowledge of software currently in use at HUG (DPA, DPI, OPALE, GRECO, Winscribe, and Requête Labo) is an asset.

We are looking for an organized, proactive, rigorous, autonomous person who can manage stress, capable of evolving in a demanding and specialized environment. Your sense of service, your discretion, and your ability to manage complex files with precision make you a key person.

Additional Information ##

• Start date: to be agreed
• Number of positions: 1
• Activity rate: 100%
• Function class: 12 (11 if not a holder of ECDL certificates).
• Contract: CDI
• Application deadline: 18.09.2026
• Information request: Mme M. Matteo-Collaud, cheffe de secrétariat, [email protected] or Mme A. Mergy Jawo, Cheffe de secrétariat, [email protected]

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position.

This advertisement is addressed to women and men alike.

Wishing to commit to the fight against unemployment, HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.